REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 26, 2023
FROM
STEPHENIE SHEA, Registrar of Voters
SUBJECT
Title
Amendment to Contract with Runbeck Election Services, Inc., for the Purchase of Mobile Ballot Printers, Software Licensing and Support Services
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 1 to Contract No. 4400013803 with Runbeck Election Services, Inc., amending the payment schedule for the purchase of new mobile ballot printers, software licensing and support services, updating the contract language to include vendor duties relating to data management, increasing the contract amount by $1,136,475 from $1,011,430 to an amount not to exceed $2,147,905, and extending the term by five years, for a contract term of December 18, 2019 through December 13, 2029.
2. Authorize the unbudgeted fixed asset purchase of mobile ballot printers in the amount of $209,000, for on demand ballot printing.
3. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the adjustments to the Registrar of Voters' 2023-24 budget, as detailed in the Financial Impact section (Four votes required).
(Presenter: Stephenie Shea, Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this recommendation will not result in the use of additional Discretionary General Funding (Net County Cost). Appropriation of $209,000 is requested to be transferred from the appropriation for funding temporary staff expenses to fund the purchase of these Mobile Ballot Printers (MBPs) due to anticipated savings in the Temporary Help-Outside Services budget as a result of the workload being performed by permanent full-time positions. The ongoing costs of $1,136,475 associated with Amendment No. 1 are currently funded within the Registrar of Voters' (ROV) base allocation. ...
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