REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 7, 2024
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Contract with Santa Fe Janitorial Maintenance Services, Inc. for Custodial Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 23-849 with Santa Fe Janitorial Maintenance Services, Inc. to provide custodial services at one additional location, increasing the contract amount by $516,264, from an amount not to exceed $1,184,471 to $1,700,735, with no change to the contract term of September 1, 2023, through October 31, 2026.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of Amendment No. 1 to Contract No. 23-849 (Contract) will not require additional Discretionary General Funding (Net County Cost). The increase of $516,264 to provide routine custodial services for one additional location results in a new Contract total of $1,700,735. The Contract also includes the not-to-exceed amount of $250,000 for emergency services. The County department receiving emergency services will be responsible for seeking reimbursement. The annual costs are as follows:
Fiscal Year
Original Annual Cost
CON 23-849
A-1
Total Annual Cost
2023-24
$245,914
$17,802*
$263,716
2024-25
$295,096
$213,627
$508,723
2025-26
$295,096
$213,627
$508,723
2026-27
$ 98,365
$71,208**
$169,573
Not-to-Exceed Amount
(emergency services)
$250,000
-
$250,000
Total
$1,184,471
$516,264
$1,700,735
*1-month period based on commencement date of May 7, 2024
**4-month period based on the expiring contract date of October 31, 2026.
Custodial contract charges are reimbursed by County departments that occupy the facilities based on an average cost per square foot times the perce...
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