REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 19, 2025
FROM
PETE MENDOZA, Director, Purchasing Department
SUBJECT
Title
Amendment with WorkWave LLC for Mail Service Software Subscription and Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Master Service Agreement No. 24-784 with WorkWave LLC, for software subscription and services for management of mail service, modifying certain terms, and changing the contract term from a 12 month term beginning August 20, 2024 with the option to renew for four additional twelve month periods to beginning August 20, 2024 and remaining in effect until expiration or termination of all order forms, or until termination of the agreement by either party.
(Presenter: Pete Mendoza, Director, 387-2073)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). Impact on individual department budgets is based upon the need for RouteManager Subscription and Services throughout the County. The Purchasing Department's (Purchasing) costs are anticipated to be approximately $6,000 annually and have been budgeted accordingly based on the average for the last three years. Departments that require RouteManager Subscription Services are responsible for ensuring adequate funding is included in their current and future recommended budgets.
BACKGROUND INFORMATION
Amendment No. 2 to the Master Services Agreement (Agreement) with WorkWave LLC (WorkWave) will modify the existing terms and conditions regarding the length of the Agreement, allowing the County to continually use the software services. Language limiting the term to one year and allowing for term extensions was removed, and language allowing for continuous use was added.
On August 20, 2024 (Item No. 72), as the res...
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