San Bernardino header
File #: 8718   
Type: Consent Status: Passed
File created: 9/1/2023 Department: Sheriff/Coroner/Public Administrator
On agenda: 9/12/2023 Final action: 9/12/2023
Subject: Software License and Services Agreement with 365Labs LLC for 365TM Reports and Records Management System Software Suite
Attachments: 1. CON-SHERIFF-09-12-2023 Agreement with 365Labs LLC, 2. COV-SHERIFF-09-12-2023 Agreement with 365Labs Inc, 3. Item #61 Executed BAI, 4. 23-1050 Executed Contract.pdf
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION

September 12, 2023

FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator

SUBJECT
Title
Software License and Services Agreement with 365Labs LLC for 365TM Reports and Records Management System Software Suite
End

RECOMMENDATION(S)
Recommendation
1. Approve Software License and Services Agreement with 365Labs LLC, and incorporated Quote, including non-standard terms, for the provision of the 365TM Reports and Records Management System Software Suite, software maintenance, professional services, and training, in a total aggregate amount not to exceed $6,650,136 for a five-year period effective from the San Bernardino County Sheriff/Coroner/Public Administrator's transition to live operation of the software, estimated to be September 2024, and automatically renewing every 12 months unless the Department provides 90 days' advance written notice of termination.
2. Authorize the San Bernardino County Sheriff/Coroner/Public Administrator or Undersheriff to execute change orders to the Software License and Services Agreement, and incorporated Quote, as needed, subject to review by County Counsel, so long as the total aggregate amount of such change orders does not exceed $997,521 (15%), and the change orders do not amend the agreement term.
3. Direct the Sheriff/Coroner/Public Administrator or Undersheriff to transmit copies of all change orders to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Ernie Perez, Deputy Chief, 387-3760)
Body

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.

FINANCIAL IMPACT
Approval of this Item will not result in the use of additional Discretionary General Funding (Net County Cost). Aggregate costs of 365Labs LLC (365Labs) 365TM Reports and Re...

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