REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE FOLLOWING:
SAN BERNARDINO COUNTY
BOARD GOVERNED COUNTY SERVICE AREAS
AND RECORD OF ACTION
January 9, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
TREVOR LEJA, Assistant Executive Officer, Department of Public Works - Special Districts
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program - Water Main Relocations on Various Roads in Hesperia
End
RECOMMENDATION(S)
Recommendation
1. Acting as the governing body of San Bernardino County:
a. Approve an allocation of $1,200,000 from the 2023-24 First District’s Board of Supervisors Discretionary Fund - District Specific Priorities Program budget to County Service Area 70 J Oak Hills for the Water Main Relocations on Various Roads in Hesperia Project.
b. Approve contract with County Service Area 70 J Oak Hills to provide funding in the amount of $1,200,000 for the County Service Area 70 J Oak Hills Water Main Relocations on Various Roads in Hesperia Project for the contract term of January 9, 2024, through January 9, 2026.
c. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments, as detailed in the Financial Impact Section, to provide funding for the Water Main Relocations on Various Roads in Hesperia Project.
2. Acting as the governing body of County Service Area 70 J Oak Hills:
a. Approve the Capital Improvement Program - County Service Area 70 J Oak Hills - Water Main Relocations on Various Roads in Hesperia Project in the amount of $1,200,000.
b. Approve contract with San Bernardino County to receive funding in the amount of $1,200,000 for the Water Main Relocations on Various Roads in Hesperia Project for the contract term of January 9, 2024, through January 9, 2026.
c. Authorize the Auditor-Controller/Treasurer/Tax Collector to post a budget increase of $1,200,000, as detailed in the Financial Impact section, for the Water Main Relocations on Various Roads in Hesperia Project (Four votes required).
(Presenter: Luther Snoke, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost).
On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4,000,000 and $7,000,000, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program) for each of the five supervisorial districts for projects that meet a public purpose and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of the County residents. On an annual basis, unspent appropriation for discretionary funding is carried over into the subsequent year’s budget.
This item recommends allocating $1,200,000 from the First District’s Priorities Program budget for the Water Main Relocations on Various Roads in Hesperia Project (Project).
The following 2023-24 budget adjustments are requested for the Project:
|
Fund Center |
Commitment Item |
Description |
Action |
Amount |
|
San Bernardino County - First District’s Priorities Program: |
|
1021001000 |
53003305 |
Contributions to Other Agencies |
Decrease |
$1,200,000 |
|
1021001000 |
55305030 |
Operating Transfers Out |
Increase |
$1,200,000 |
|
CSA 70 J Oak Hills - Capital Improvement Project |
|
1650004684 |
54104010 |
Improvements to Land |
Increase |
$1,200,000 |
|
1650004684 |
40909975 |
Operating Transfers-In |
Increase |
$1,200,000 |
Sufficient appropriation for the Project will be included in future recommended budgets for County Service Area 70 J Oak Hills (District), as needed.
BACKGROUND INFORMATION
Priorities Program projects help promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, recreation and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
The District, which was established by the Board on December 28, 1971 to provide water services, currently provides for the maintenance and operation of over 3,200 water connections, wells, booster station, storage reservoirs, and over 130 miles of water pipelines. The District is managed and administered by the Department of Public Works - Special Districts (Department).
The Project proposes waterline improvements at the following locations:
1. Rodeo Street - Topaz Avenue to Pitzer Avenue
2. Pitzer Avenue - Rodeo Street to Wells Fargo Street
The existing waterline facilities at these locations are shallow, making them susceptible to damage such as leaks and mainline breaks. The Project proposes to install new waterlines at the appropriate depth, which will increase the longevity of the waterline facilities and enhance service to the community. Upon completion of construction, the District will continue to operate and maintain the improvements.
This item seeks Board approval of a contract between the County and the District in the amount of $1,200,000 to fund the Project’s design and construction costs. The contract term is from January 9, 2024, through January 9, 2026.
The Department anticipates returning to the Board at a later date for any necessary environmental or California Environmental Quality Act findings, approval of the Project’s plans and specifications, and authorization to advertise for bids.
The CEO, in consultation with the First District Supervisor, may extend the term of the contract, in writing, under the following conditions:
1. In aggregate, all extensions do not exceed 12 calendar months;
2. Is specifically requested by the District;
3. Will not change the Project goals or scope of services;
4. Is in the best interest of the County and District in performing the scope of services under the contract; and
5. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Auditor-Controller/Treasurer/Tax Collector (Charlene Huang, General Accounting Manager, 382-7022) on December 6, 2023; County Counsel (Aaron Gest, Deputy County Counsel and Julie Surber, Principal Assistant County Counsel, 387-5455) on December 11, 2023; Finance (Tom Forster, Administrative Analyst, 387-4635 and Stephanie Maldonado, Administrative Analyst, 387-4378) on December 13, 2023; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on December 18, 2023.