REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 9, 2024
FROM
DIANA ALEXANDER, Assistant Executive Officer, Human Services
SUBJECT
Title
Amendment to Employment Contract for the California Statewide Automated Welfare System Executive Director Position
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2, effective January 6, 2024, to Employment Contract No. 17-854 with John Boule, Executive Director, California Statewide Automated Welfare System, extending the contract term for an additional four months, for the total estimated cost of $113,260 ($76,064 Salary, $37,196 Benefits), for a total contract term of January 6, 2018 through May 17, 2024.
(Presenter: Diana Alexander, Assistant Executive Officer, 387-4261)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item does not impact Discretionary General Funding (Net County Cost). The estimated cost of $113,260 is 100% state and federally funded through the California Statewide Automated Welfare System (CalSAWS) Joint Powers Authority (JPA). Adequate appropriation and revenue have been included in the Human Services Administrative 2023-24 budget.
BACKGROUND INFORMATION
CalSAWS is recommending an amendment to the employment contract with John Boule to extend the contract through May 17, 2024, Mr. Boule’s retirement date. At which time, CalSAWS will recruit for the position and negotiate a new contract. The CalSAWS Executive Director is critical to the successful oversite of all CalSAWS activities, projects, and goals within a $215 million dollar budget in compliance with state and federal guidelines. This position is responsible for project administration duties, such as budget management, monitoring the project schedule, and development of an annual strategic plan.
In 1996, the Consortium IV (C-IV), comprised of San Bernardino, Riverside, Merced, and Stanislaus Counties, was formed and contractually joined together in a collaborative effort for the development, implementation, and maintenance of an automated welfare system. At the initiation of the C-IV project, employment contracts were utilized for positions, as the job duties required did not match any San Bernardino County (County) classification. The County does not have any classified positions with regard to C-IV duties, thus these remain contracted positions. This contracted position is fully reimbursed to the County by the CalSAWS project (formerly known as C-IV).
The CalSAWS JPA was created for the purpose of designing, developing, implementing, operating, and maintaining an automated welfare system. The JPA, an independent government agency organized under California law, is comprised of representatives from six CalSAWS regions, encompassing all 58 California counties, and governed and administered by a Board of Directors comprised of County Welfare Directors. The County is a member of the JPA.
The recommended contract amendment for Mr. Boule shall be effective January 6, 2024, and shall remain in effect through May 17, 2024, subject to the termination provisions of the contract. Notwithstanding the foregoing, either party may terminate the contract at any time, without cause, with 14 days’ prior written notice to the other party. The County may terminate the contract immediately for just cause.
PROCUREMENT
A procurement was not performed as this is a current contract employee and the contract is presented solely to extend the term of the contract.
On November 14, 2017 (Item No. 18), the Board of Supervisors, (Board) approved Contract No. 17-854 with John Boule, California Automated Consortium Eligibility System (CalACES) Executive Director, for an estimated annual cost of $330,000, effective January 6, 2018 through January 5, 2021. Since that time CalACES has merged with CalSAWS.
On December 15, 2020 (Item No. 43), the Board approved Contract Amendment No. 1, with John Boule, Executive Director, CalSAWS, for an estimated annual cost of $330,000, effective January 6, 2018 through January 5, 2024.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Patty Steven, Contracts Manager, 388-0241) on December 12, 2023; County Counsel (Cynthia O’Neill, Principal Assistant County Counsel, 387-5455) on December 18 2023; Human Resources (Gina King, Assistant Director, 387-5570) on December 18, 2023; Finance (John Hallen, Administrative Analyst, 388-0208) on December 15, 2023; and County Finance and Administration (Cheryl Adams, Deputy Executive Officer, 388-0238) on December 19, 2023.