REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 10, 2023
FROM
CHRIS WILHITE, Assessor-Recorder-County Clerk
SUBJECT
Title
Non-Financial Service Level Agreement with Whitaker Brothers Business Machines, Inc. for Office Equipment Preventative Maintenance Services
End
RECOMMENDATION(S)
Recommendation
Approve a non-financial Service Level Agreement, including non-standard terms, with Whitaker Brothers Business Machines, Inc., for office equipment preventative maintenance services, for the period of January 10, 2023, through January 9, 2028.
(Presenter: Chris Wilhite, Assessor-Recorder-County Clerk, 382-3208)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The Service Level Agreement (Agreement) with Whitaker Brothers Business Machines, Inc. (WBBM) is non-financial in nature and does not commit the County to make any purchases. If future purchases are made under the Agreement, the Assessor-Recorder-County Clerk (ARC) will adhere to County purchasing policies and return to the Board of Supervisors (Board) for approval, if necessary.
BACKGROUND INFORMATION
The ARC utilizes various office equipment to assist with daily tasks. Some equipment requires routine preventative maintenance to keep it running at optimum performance. An example of this type of equipment is high-speed envelope openers used daily to accommodate the processing of large volumes of incoming mail. Lack of maintenance on equipment, including an envelope opener, could result in envelope jams, feeding problems, envelopes only being partially cut, or envelope contents being cut. WBBM offers preventative maintenance agreements that include adjustments, cleaning, and lubricating to ensure proper and safe operation of office ...
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