REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 28, 2022
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
1. Approve Contract with the City of Chino Hills to purchase equipment to support the public health and social service needs in the County by assisting in the enhancements of the Chino Hills Skate Park, in an amount not-to-exceed $125,000, for the period June 28, 2022 through June 27, 2024.
2. Approve Contract with The Etiwanda Historical Society to assist with funding for the re-roofing, repair, and reconstruction of the only home George Chaffey Jr. built in the Inland Empire, in the amount not-to-exceed $75,522, for the period June 28, 2022 through June 27, 2023.
3. Approve Contract with Mountain Meals on Wheels, Inc. to assist with supplementing program costs for the meal delivery program, in the amount not-to-exceed $50,000, for the period of June 28, 2022 through June 27, 2023.
4. Approve Contract with Big Bear Valley Recreation and Park District to assist with funding the removal of existing cages and structures at the original Big Bear Alpine Zoo site to return the site to bare land, in the amount not-to-exceed $350,000 for the period of June 28, 2022 through December 31, 2022.
(Presenter: Leonard X. Hernandez, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4 million and $7 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. Recommendation No. 1 will be funded by the Fourth District’s Priorities Program budget. Recommendation Nos. 2 and 3 will be funded by the Second District’s Priorities Program budget.
Recommendation No. 4 will be split funded with a 50/50 match between Third and Fourth District’s Priorities Program budgets.
BACKGROUND INFORMATION
Priorities Program projects help to promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
The recommended contract under Recommendation No. 1 assists the Fourth District Supervisor with the public purpose of providing for the public health and social service needs of County residents, as well as pursuing County goals and objectives by working with other agencies and stakeholders by providing funding to assist the City of Chino Hills with enhancing its Chino Chills Skate Park, including adding lights, shade structures, seating, and parking lot enhancements. Recommendations Nos. 2 and 3 assist the Second District Supervisor with the public purpose of providing education and social service needs of County Residents, as well as pursuing County goals and objectives by working with other agencies and stakeholders by providing funding for the repair and reconstruction of historical homes in the Inland Empire and providing funding to support the meal delivery program that delivers meals to persons unable to prepare or shop for their own meals, or have medical need. Recommendation No. 4 assists the Third and Fourth District Supervisors with the public safety and social needs of County residents by funding the removal of cages and structures at the original Big Bear Alpine Zoo site to return the site to bare land. The approval of the agreement by the Big Bear Valley Recreation and Park District is on today’s agenda.
Under the contract terms, the CEO, at the direction of the Supervisor of the respective district that the contract serves, may extend the term of the contract, in writing, under the following conditions:
a. In aggregate all extensions do not exceed 12 calendar months;
b. Is specifically requested by Contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of County and Contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on June 14, 2022; Finance (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5426) on June 14, 2022; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on June 14, 2022.