REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 23, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Contract No. 22-26 with the Rim of the World Recreation and Park District, for improvements to the Twin Peaks Senior/Community Center, and the Robert Hootman Senior/Community Center in Running Springs, extending the Contract term by an additional 12 months for a new contract period of January 25, 2022 through January 24, 2025, with no change to the contract amount not-to-exceed $540,000.
(Presenter: Luther Snoke, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4 million and $7 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. Funds from Contract No. 22-26, which were approved by the Board on January 25, 2022 (Item No. 21), have been funded by the Second District’s Priorities Program budget.
BACKGROUND INFORMATION
Priorities Program projects help promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
On January 25, 2022 (Item No. 21), the Board approved Contract No. 22-26 (Contract) in the amount of $540,000 with Rim of the World Recreation and Park District for improvements to the Twin Peaks Senior/Community Center, and the Robert Hootman Senior/Community Center in Running Springs (Centers), for the purchase and installation of heating and air-conditioning systems; purchase and installation of energy-efficient windows; purchase of generators to mitigate power outages; and reconstruction of the parking lots contiguous to the Centers, in an amount not-to-exceed $540,000, for the period January 25, 2022 through January 24, 2023.
On February 17, 2022, the CEO approved Amendment No. 1 to the Contract to authorize the contractor’s request to extend the Contract by an additional 12 months to allow for more time to complete the improvements, from January 24, 2023, to January 24, 2024.
Approval of Amendment No. 2 to the Contract will continue to assist the Second District Supervisor with the public purpose of providing for the health, safety and social service needs of county residents by providing the Rim of the World Recreation and Park District additional time to complete the installation of energy-efficient windows and generators, and purchase and installation of heating and air conditioning systems at the Centers.
Under the contract terms, the CEO, at the direction of the Supervisor, may extend the term of the contract an additional 12 calendar months, in writing, under the following conditions:
a. Is specifically requested by the contractor;
b. Will not change the project goals or scope of services;
c. Is in the best interest of the County and contractor in performing the scope of services under the contract; and
d. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on January 19, 2024; Finance (Stephanie Maldonado, Administrative Analyst, 387-4378) on January 4, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on January 5, 2024.