REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 17, 2024
FROM
ENSEN MASON, Auditor-Controller/Treasurer/Tax Collector
SUBJECT
Title
Agreement with EPI-USE America Inc. for SAP System Integration Services
End
RECOMMENDATION(S)
Recommendation
1. Approve Agreement with EPI-USE America Inc. for system integration services for conversion and re-hosting of the County's SAP environment, in the amount of $4,600,000, for the total contract period of January 2, 2025 through March 31, 2026.
2. Authorize the Auditor-Controller/Treasurer/Tax Collector, as the authorized official, to approve and execute non-financial documents as they pertain to changes to, or confirmation of, the scope of work of the project, subject to review by County Counsel, so long as such documents do not increase the agreement amount or extend the duration of the agreement beyond the approved term.
(Presenter: Ensen Mason, Auditor-Controller/Treasurer/Tax Collector, 382-7000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary Funding (Net County Cost). Sufficient appropriation is included in the Automated Systems Development 2024-25 budget and will be included in the future recommended budget.
The maximum payment amount by fiscal year for the term of the contracts are $3,067,000 for 2024-25 and $1,533,000 for 2025-26, for a total of $4,600,000
BACKGROUND INFORMATION
The County uses SAP for enterprise-wide financial operations and reporting. On October 1, 2017, the County implemented the new Enterprise Resource and Planning (ERP) system, which replaced the old Financial Accounting System (FAS), the TZ Treasury System, and several functions of the existing Electronic Procurement Network (ePro) system. The County is cur...
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