REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 4, 2026
FROM
COL. PAUL COOK (RET.), First District Supervisor, Board of Supervisors
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 26-05 with the City of Barstow, to continue to fund the curb construction project inside the Mountain View Memorial Cemetery, revising the contract scope to add landscape improvements, with no change to the not-to-exceed amount of $80,000 or the term of January 13, 2026 through January 12, 2028.
(Presenter: Paul Cook, First District Supervisor, 387-4830)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote and Fulfill the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
Foster Sustainable Development Through Strategic Partnerships.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18), November 16, 2021 (Item No. 33), February 6, 2024 (Item No. 61), June 11, 2024 (Item No. 110), April 29, 2025 (Item No. 86), and June 10, 2025 (Item No. 136), the Board of Supervisors (Board) approved an allocation of $4 million, $7 million, $6 million, $3 million, $2.5 million, and $2.5 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget.
The recommended project will be funded by the First District’s Priorities Program budget.
BACKGROUND INFORMATION
Priorities Program projects help promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life and meet the needs of the County’s residents. Projects under the Priorities Program are based on District Supervisor discretion and are presented by each District Supervisor for Board approval.
On January 13, 2026 (Item No. 5), the Board approved Contract No. 26-05 with the City of Barstow (Barstow) in the not-to-exceed amount of $80,000, to support the curb construction project inside the Mountain View Memorial Cemetery for the period of January 13, 2026 through January 12, 2028.
Barstow was able to secure a more favorable bid for the original curbing project scope than originally estimated. Accordingly, Barstow is requesting a revision to the contract scope to utilize the remaining funds under the original contract. Amendment No. 1 to Contract No. 26-05 would include the new landscaping component, consisting of the placement and compaction of decomposed granite along the newly constructed curb area, with no increase to the approved contract funding of $80,000 from the County or change to the contract term of January 13, 2026 through January 12, 2028.
This amendment will continue to serve the public purpose of providing for the health and safety needs of County residents and promoting the Countywide vision of ensuring development of a well-planned, balanced and sustainable County, and pursuing County goals and objectives by working with other agencies and stakeholders. Barstow acknowledges and agrees that it will maintain a matching contribution of at least 25% of the total cost of the project per County Policy 05-10.
Under the Board Discretionary Fund Priorities Program contract terms, the Chief Executive Officer (CEO), at the direction of the First District Supervisor, may extend the terms of the contracts, in writing, under the following conditions:
a. In aggregate, all extensions do not exceed 12 calendar months;
b. Is specifically requested by the contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of the County and contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program with community partners must be for projects or services of $10,000 or more as described in County Policy 05-10. Additionally, contracts that include non-profit organizations, government entities, or educational institutions are non-competitive. Contracts with community partners that include for-profit organizations are to be processed according to existing County procurement policies. Contracts with other government agencies or for-profit organizations require a matching contribution of at least 25% of the proposed projects if approved under the current County Policy 05-10. All contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on July 8, 2026; and County Finance and Administration (Penelope Chang, Principal Administrative Analyst, 387-4886) on July 7, 2026.