REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 18, 2025
FROM
JOSHUA DUGAS, Director, Department Public Health
SUBJECT
Title
Amendment to Contract with VVC Holding LLC for the Electronic Health Record System
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 7 to Contract No. 16-938 with VVC Holding LLC, for the Athena Practice electronic health record system, including the monthly subscription, increasing the contract amount by $457,684 from $3,868,242 to $4,325,926, and extending the contract term by one year, for a total contract period of December 20, 2016, through December 31, 2026.
(Presenter: Joshua Dugas, Director, 387-9146)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
This item will not result in the use of Discretionary General Funding (Net County Cost). The cost increase of $457,684 associated with Amendment No. 7 to Contract No. 16-938 (Contract) is for the ongoing monthly subscription and the annual service fee for the Athena Practice Electronic Health Record (EHR) system. The increased contract amount of $457,684 includes $71,621 for increased 2025 monthly subscription fees, partially offset by a credit of $34,055 against the annual service fee associated with the removal of unused modules, and $420,118 for the 2026 monthly subscription and annual service fee. These costs are funded by Medicare, Medi-Cal, and self-pay patients. Adequate appropriation and revenue have been included in the Department of Public Health (DPH) 2024-25 budget and the 2025-26 recommended budget.
BACKGROUND INFORMATION
DPH is committed to providing preventative health services that enhance the health, safety, and quality of life for San Bernardino County residents and visitors. The Athena Practice E...
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