REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
BOARD GOVERNED COUNTY SERVICE AREAS
SAN BERNARDINO COUNTY FLOOD CONTROL DISTRICT
AND RECORD OF ACTION
REPORT/RECOMMENDATION TO THE BOARD OF DIRECTORS
OF THE BIG BEAR VALLEY RECREATION AND PARK DISTRICT
BLOOMINGTON RECREATION AND PARK DISTRICT
IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
INLAND COUNTIES EMERGENCY MEDICAL AGENCY
SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
AND RECORD OF ACTION
February 25, 2025
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Updates to County Policy Manual
End
RECOMMENDATION(S)
Recommendation
Acting as the Board of Supervisors for San Bernardino County, Board Governed County Service Areas, and the San Bernardino County Flood Control District, and as the Board of Directors for the Big Bear Valley Recreation and Park District, the Bloomington Recreation and Park District, In-Home Supportive Services Public Authority, Inland Counties Emergency Medical Agency, and the San Bernardino County Fire Protection District, approve the following updates to the County Policy Manual:
1. Amend Policy 05-05: Capital Budget Policy
2. Approve and add new Policy 11-17: Prepayment Policy
(Presenter: Luther Snoke, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost) as this item is non-financial in nature.
BACKGROUND INFORMATION
The County Policy Manual documents policy direction from the Board of Supervisors and Board of Directors (collectively Board) to departments and Board-governed entities on a broad array of topics. Board-approved policies are often implemented through the use of Standard Practices, which are approved by the Chief Executive Officer (CEO) and incorporated into the County Policy Manual.
In order to facilitate the review of County policies, the County has established a Policy Review Committee (Committee) to evaluate requests for new policies and conduct ongoing review and update of existing policies. The Committee includes representation from various departments as follows:
|
COMMITTEE |
|
Auditor-Controller/Treasurer/Tax Collector |
Clerk of the Board of Supervisors |
|
County Administrative Office |
County Counsel |
|
Finance and Administration |
Human Services |
|
Innovation and Technology |
Law & Justice Group Administration |
|
Project and Facilities Management |
Public Works |
|
Purchasing |
Real Estate Services |
|
Risk Management |
San Bernardino County Fire Protection District |
The Committee has approved and recommends the updates to Section 05, Budget and Finance, and Section 11, Procurement and Contracting of the County Policy Manual as follows:
|
Policy |
Title |
Action |
Description of Action |
Committee Review Date |
|
05-05 |
Capital Budget Policy |
Amend |
Updates to this policy are appropriate for alignment with the current processes. |
December 10, 2024 |
|
11-17 |
Prepayments |
Add |
The addition of this policy is appropriate for establishing consistency and uniformity in making prepayments on contracts for goods and services. |
January 13, 2025 |
The Committee also recommends the CEO approve the addition of the following Standard Practices to implement processes for departments:
|
Number |
Title |
|
05-05 SP1 |
Capital Budget Policy Guidelines |
|
05-05 SP2 |
Program Budgets |
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) February 3, 2025; Finance (Erika Rodarte, Administrative Analyst, 387-4919) on February 5, 2025; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on February 5, 2025.