REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 23, 2026
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Contracts for Vehicle Safety Equipment, Parts, and Accessories, including Installation and Removal Services
End
RECOMMENDATION(S)
Recommendation
1. Approve contracts with the following providers of vehicle safety equipment, parts, and accessories, including installation and removal services, in accordance to the costs listed in each contract, in an aggregate amount not to exceed $9,000,000, for the period of July 1, 2026 through June 30, 2029, with the option for two one-year extensions, or one two-year extension, to the original contract term:
a. 10-8 Retrofit, Inc.
b. Audiotistics, Inc.
c. Dana Safety Supply, Inc.
d. West Coast Lights & Sirens, Inc.
2. Authorize the Sheriff/Coroner/Public Administrator, Undersheriff, or Chief Deputy Director of Sheriff’s Administration to execute change orders to each contract listed in Recommendation No. 1, in an amount not to exceed $100,000 per change order, per contract, so long as the total aggregate amount of such change orders does not exceed $900,000 during the contract period, and the change orders do not amend the terms of the contracts, subject to review by County Counsel.
3. Direct the Sheriff/Coroner/Public Administrator to transmit all change orders to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Carolina Mendoza, Chief Deputy Director, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The estimated aggregate cost for these services, including parts and accessories, over the three-year period is $9,000,000, or $3,000,000 per year, in accordance to Attachments A and B assigned to each contract. Sufficient appropriation is included in the Sheriff/Coroner/Public Administrator’s (Department) 2026-2027 recommended budget (4430001000) and will be included in future recommended budgets.
BACKGROUND INFORMATION
The Department’s Automotive Division acquires approximately 200-300 vehicles per year that require specific safety equipment and accessories, such as emergency lightbars, radios, computer mounts, etc., that may require fabrication, removal from existing vehicles, installation on new vehicles, or a combination thereof.
Approval of the proposed contracts listed Recommendation No. 1 will allow for vehicle safety equipment, parts, and accessories, including installation and removal services. Having multiple providers available will ensure uninterrupted availability of vehicle safety equipment, parts, and accessories, including installation and removal services, during peak workload periods.
Approval of Recommendation No. 2 will allow the Sheriff/Coroner/Public Administrator, Undersheriff, or Chief Deputy Director of Sheriff’s Administration to address changes in service needs for higher than anticipated fleet variations. The change orders will allow for the continuation of installation and removal services for parts and other equipment when the need for those is higher than anticipated during the contract period.
PROCUREMENT
On March 23, 2026, Request for Proposal (RFP) No. SHR126-ADMSR-6189 was approved and released through County’s electronic Procurement Network (ePro) for the provision of vehicle safety equipment and parts, including installation and removal services. The RFP was posted for 36 days, 71 registered vendors were contacted via e-mail notifications, and five vendors responded to the solicitation: 10-8 Retrofit, Inc. (10-8), Audiotistics, Inc. (Audiotistics), Dana Safety Supply, Inc. (Dana Safety), West Coast Lights & Sirens, Inc. (West Coast), and DuraTech USA, Inc.
The evaluation committee consisted of representatives from the Department’s Automotive Division and Bureau of Administration. The evaluation performed was based upon the Proposers’ qualifications, financial statements, professional references, and cost for the required services. The committee recommended awarding a service contract to 10-8, Audiotistics, Dana Safety, and West Coast. Dura Tech USA, Inc. was not selected due to a partial proposal offering only equipment and parts. No protests or appeals were received.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Grace B. Parsons, Deputy County Counsel, 387-5455) on May 26, 2026; Purchasing (Jason Cloninger, Lead Buyer, 387-0321) on May 28, 2026; and County Finance and Administration (Erika Rodarte, Administrative Analyst, 387-4919) on June 5, 2026.