REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 11, 2025
FROM
PETE MENDOZA, Director, Purchasing Department
SUBJECT
Title
Amendment to Contract with Vital Records Control, Inc. for Offsite Record/Data Storage and Retrieval Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 12 to Contract No. 12-677 with Vital Records Control, Inc. for offsite record/data storage and retrieval services, for an average annual cost of $1,400,000, extending the contract term by approximately five years, for a total contract term of September 15, 2012, through July 1, 2030.
(Presenter: Pete Mendoza, Director, 387-2073)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The impact on each department's budget is based upon the need for services. Departments that require record/data storage and retrieval services are responsible for ensuring there is adequate funding in the respective budgets for the level of requested services. The estimated cost for the remainder of this contract is anticipated to be $7,000,000.
BACKGROUND INFORMATION
The Purchasing Department (Purchasing) maintains a Countywide contract with Vital Records Control, Inc. (VRC) for offsite record/data storage and retrieval services, which will expire on March 14, 2025. Approval of the amendment will extend the contract with VRC for offsite record/data storage and retrieval services by approximately five years through July 1, 2030.
On September 11, 2012 (Item No. 41), the Board of Supervisors (Board) approved Contract No. 12-677 (Contract) with Storetrieve, LLC (Storetrieve) in the estimated amount of $2,700,000 for the provision of offsite record/data storage and retrieval services, for th...
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