REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 9, 2024
FROM
STEPHENIE SHEA, Registrar of Voters
SUBJECT
Title
Amendments to Template Agreements for Installation and Maintenance of Secure Ballot Drop Boxes
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RECOMMENDATION(S)
Recommendation
1. Approve amendments to drop box template agreements for the installation and maintenance of wireless cameras at Registrar of Voters' drop-boxes used for elections across the county.
2. Authorize the Registrar of Voters or the Assistant Registrar of Voters to execute the template amendments, and any subsequent non-substantive amendments, to the template agreements on behalf of the County with cities and other property owners, subject to review by County Counsel.
(Presenter: Stephenie Shea, Registrar of Voters, 387-2100)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of the item will not result in the use of additional Discretionary General Funding (Net County Cost). It is estimated that the cost to install and maintain the cameras for the first year is $220,078. The first-year costs associated with the installation and maintenance of the wireless cameras are anticipated to be funded by State grants. The subsequent annual cost to maintain the cameras is estimated to be $44,938, which includes quarterly cleaning, inspection, and replacement of certain hardware, if needed. Sufficient appropriation will be included in the future Registrar of Voters' (ROV) budget to fund future maintenance costs.
BACKGROUND INFORMATION
On August 25, 2020 (Item No. 60), the Board of Supervisors (Board) approved four template agreements (Agreements) for the installation and maintenance of ROV's secure outdoor ballot drop boxes that are used during elections. State law had required ROV ...
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