REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 9, 2024
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Purchase Orders for the Human-Machine Interface and Camera System Projects at High Desert Detention Center and West Valley Detention Center
End
RECOMMENDATION(S)
Recommendation
Authorize the Purchasing Agent to issue non-competitive Purchase Orders to Auditory Instruments, Inc. and Convergint Technologies, as needed, in a total aggregate amount of $375,000, where expenditures may exceed $200,000 per instance, as required to complete the necessary Human-Machine Interface and camera system upgrades at the High Desert Detention Center and West Valley Detention Center.
(Presenter: Ernie Perez, Deputy Chief, 387-3760)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The aggregate costs for this project in the amount of $375,000, will be funded within the Sheriff/Coroner/Public Administrator’s (Department) 2023-24 budget allocation (4420001000).
BACKGROUND INFORMATION
The Human-Machine Interface (HMI) and camera system (HMI Upgrade Project) at High Desert Detention Center (HDDC) and West Valley Detention Center (WVDC) will ensure a safer environment for personnel, inmates, and public at the detention centers by installing new cameras and upgrading outdated and obsolete equipment and software required to operate door controls, intercoms, utility controls and video feeds within each housing unit.
On October 25, 2022 (Item No. 84), the Board of Supervisors (Board) approved the HMI Upgrade Project in the amount of $5,200,000 and authorized the Purchasing Agent to issue non-competitive purchase orders to Auditory Instruments, Inc. (AI), and Convergint Technologies (Convergint), to upgrade the previously installed systems at HDDC and WVDC.
On December 19, 2023 (Item No. 95) the Board approved a budget increase in the amount of $375,000 for the HMI Project for additional expenditures not included in the original scope of work but deemed necessary to complete the HMI Project.
Approval of this item will allow the Purchasing Agent to issue additional non-competitive purchase orders, as necessary, in a total aggregate amount not to exceed $375,000, where expenditures may exceed $200,000 per instance, to AI and Convergint to complete the HMI Upgrade Project and prevent and mitigate incidents that could pose a threat to personnel, inmates, and public safety.
PROCUREMENT
AI and Convergint are the original developers of the HMI Upgrade Project systems and hold proprietary rights to current and future maintenance of the HMI systems. Purchasing continues to support the non-competitive justification of proprietary rights with the developers AI and Convergint.
County Policy 11-04 requires Board approval for all non-competitive purchase orders for services that exceed $200,000 in aggregate cost per scope of service, per vendor, per department.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Grace B. Parsons, Deputy County Counsel, 387-5455) on December 7; 2023; Purchasing (Michael Candelaria, Lead Buyer, 387-0321) on December 7, 2023; Finance (Erika Rodarte, Administrative Analyst, 387-4919) on December 18, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on December 20, 2023.