REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 8, 2023
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Contract with Santa Fe Janitorial Maintenance Services, Inc. for Custodial Services for Two Locations in San Bernardino
End
RECOMMENDATION(S)
Recommendation
Approve a contract with Santa Fe Janitorial Maintenance Services, Inc., to provide custodial services at 268 W. Hospitality Lane and 412 W. Hospitality Lane in San Bernardino, in an amount not to exceed $1,184,471, for the period of September 1, 2023 through October 31, 2026.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of the recommended contract for the San Bernardino County (County) - owned buildings will not require additional Discretionary General Funding (Net County Cost). The total cost of the 38-month contract with Santa Fe Janitorial Maintenance Services (Santa Fe), to provide routine custodial services for two locations in San Bernardino, is $934,471 for the period of September 1, 2023 through October 31, 2026 ($24,591.33 per month x 38 months). The contract also includes the not-to-exceed amount of $250,000 for emergency services; the County department receiving emergency services will be responsible for seeking reimbursement. The annual costs are reflected in the table below, and do not increase during the 38-month term of the contract:
Fiscal Year
Annual Cost
Sept 1, 2023 - June 30, 2024 (10 months)
$ 245,914
July 1, 2024 - June 30, 2025
$ 295,096
July 1, 2025 - June 30, 2026
$ 295,096
July 1, 2026 - October 31, 2026 (4 months)
$ 98,365
Emergency Services (Not-to-Exceed Amount)
$250,000
Total Cost
$ 1,184,471
Custodial contract charges are reimbursed by County departments that o...
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