REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 26, 2023
FROM
VICTOR TORDESILLAS, Director, Department of Risk Management
SUBJECT
Title
Contract with Origami Risk LLC for an Automated Claims System
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RECOMMENDATION(S)
Recommendation
1. Approve Contract with Origami Risk LLC, including a non-standard term, to provide software license, installation, and maintenance of an updated Automated Claims System, in an amount not-to-exceed $1,665,375, for the period September 27, 2023 through September 26, 2028.
2. Authorize the Director of Risk Management to execute change orders to the Contract, as needed, in a total amount not-to-exceed $50,000 annually, provided that the change orders do not amend the terms of the Contract, and subject to review by County Counsel.
3. Direct the Director of Risk Management to transmit copies of all change orders to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Victor Tordesillas, Director, 386-8623)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The estimated combined five-year cost of this contract will not exceed $1,665,375 and will be paid from various Department of Risk Management (DRM) funds. The annual cost of $305,000, and first-year implementation costs of $140,375 (which includes database production, screen design of incidents, data mapping and interface development), have been included in DRM's 2023-24 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
The DRM has managed the County's self-insured and self-administered public liability and workers' compensation programs since 1978. DRM uses an integrated Automated Claims System (ACS) for...
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