REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
May 18, 2021
FROM
JASON ANDERSON, District Attorney
SUBJECT
Title
Amendment to Contract with Laguna Vault, LLC (dba Docu-Trust) for Document Storage Services
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 2 to Contract 16-632 with Laguna Vault, LLC (dba Docu-Trust) to provide records storage services increasing the contract by $196,000 from $390,000 to an amount not to exceed $586,000 and extending the term for an additional three years, for a total contract term of eight years, from September 1, 2016 to August 31, 2024.
2. Authorize the Purchasing Agent to order any necessary changes or additions to the services being performed under the contract for a total not to exceed $10,000, and to sign corresponding amendments with Laguna Vault, LLC (dba Docu-Trust).
3. Direct the District Attorney to transmit all documents related to this agreement, including any authorized amendments, to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Michael Fermin, Assistant District Attorney, 382-3662)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). Amendment No. 2 to Contract 16-632 with Laguna Vault, LLC (Docu-Trust) is a request not-to-exceed $196,000, for a total contract authorized amount of $586,000. The District Attorney's Office (Department) has spent $291,429 since the beginning of the contract in September 2016. Amendment No. 2 includes an increase for fumigation services and additional storage racks to allow the Department to consolidate sensitive case files from a different location to the organized warehouse environment at Docu-Trust. The Department has negotiated current pricing for three more years ...
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