REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 10, 2025
FROM
ENSEN MASON, Auditor-Controller/Treasurer/Tax Collector
SUBJECT
Title
Amendment to Agreement with Columbia Ultimate Business Systems, LLC for Revenue Plus Collector System Software License, Support, and Development
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Agreement No. 22-739 with Columbia Ultimate Business Systems, LLC to extend software licensing, support and maintenance of the proprietary Revenue Plus Collector System by an additional six months, for the total contract period of July 1, 2022, through December 31, 2025, increasing the contract by $85,648, for a total contract amount of $902,316.
(Presenter: Ensen Mason, Auditor-Controller/Treasurer/Tax Collector, 382-7000)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The additional contract cost for these services will be reimbursed through collection revenue within the Auditor-Controller/Treasurer/Tax Collector's (ATC) Net County Cost allocation. Sufficient appropriation and revenue have been included in ATC's 2024-25 budget and 2025-26 Recommended Budget.
BACKGROUND INFORMATION
ATC's Revenue Recovery Division (RRD) provides debt collection services to San Bernardino County (County) departments and the Superior Court. For over 40 years, RRD has used the proprietary Revenue Plus Collector System (RPCS) as its primary software application to perform all facets of collection activity, including maintaining account history, notating correspondence, managing balances and payments, sending letters, submitting accounts to tax intercept, tracking workflow, and interfacing automated batch jobs for demographic informa...
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