REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 3, 2024
FROM
MARK MCCULLOUGH, Director, Fleet Management Department
SUBJECT
Title
Agreement with E.J. Ward, Inc. for Upgrade and Replacement of Fuel Terminals, and Migration of Software from Self-Hosted Servers to the Software as a Service Platform
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RECOMMENDATION(S)
Recommendation
Approve agreement with E.J. Ward, Inc., including non-standard terms, for upgrade and replacement of fuel terminals and migration of software from self-hosted servers to the Software as a Service platform, in the amount not-to-exceed $1,200,000, effective December 3, 2024, through December 2, 2027.
(Presenter: Mark McCullough, Director, 387-7870)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this agreement with E.J. Ward, Inc. (E.J. Ward) will not result in the use of Discretionary General Funding (Net County Cost). The agreement will have an aggregate not-to-exceed amount of $1,200,000 over a three-year period. The Fleet Management Department (Fleet) is an internal service fund, and its operational costs are financed through the Board of Supervisors (Board) approved rates charged to customers. Sufficient appropriation has been included in Fleet's 2024-25 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
Approval of this agreement will enable Fleet to continue to provide fuel, car washes, and gate entry access to County departments and outside agencies. Since 2017, Fleet has used E.J. Ward's hardware and software technology that control fuel terminals, car wash terminals, and gate entry terminals throughout the County. This agreement will also allow E.J. Ward to upgrade existing fuel terminals that are no longe...
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