REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 28, 2022
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Agreement with Ontario International Airport Authority for Ontario International Airport Access Control and Access Management System Project
End
RECOMMENDATION(S)
Recommendation
Approve Funding Agreement between the Ontario International Airport Authority and San Bernardino County, effective upon approval and execution by both parties, terminating December 31, 2023, pursuant to which the County will fund $500,000 of the Ontario International Airport Authority’s improvement project relating to the replacement and installation of new cameras at Terminals 2 and 4 of the Ontario International Airport.
(Presenter: Leonard X. Hernandez, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not require the use of additional Discretionary General Funding (Net County Cost). As approved by the Board of Supervisors (Board) on June 8, 2021 (Item No. 112), a one-time allocation of $250,000 for projects at the Ontario International Airport (Airport) was included in Economic Development’s 2021-22 budget. Additionally, on June 14, 2022 (Item No. 103), the Board approved a second one-time allocation of $250,000 in Economic Development’s 2022-23 budget for projects at the Airport. The total allocation of $500,000 will be paid to the Ontario International Airport Authority (Authority) to fund the replacement and installation of new camera equipment at the Airport in Terminals 2 and 4.
BACKGROUND INFORMATION
The Authority was formed under a Joint Exercise of Powers Agreement in August 2012 by the City of Ontario (City) and San Bernardino County (County) on August 28, 2012 (Item No. 12), to provide overall direction for the maintenance, management, operations, development and marketing of Airport for the benefit of the citizens of the County and the economic development of the Inland Empire Region. The Joint Exercise of Powers Agreement authorizes the City and the County to make contributions, payments or advances of public funds to the Authority for the purposes identified.
On May 23, 2017 (Item No. 3), the Board approved a funding agreement to provide $250,000 to assist the Authority in completing a security lane expansion at Terminal 4 at the Airport. The funds were transferred to the Authority in July 2017. On April 3, 2018 (Item No. 4), the Board approved a funding agreement for $250,000 to fund a portion of the Authority’s China Airlines market media plan for the purpose of promoting the Airport as a gateway to Southern California. The funds were transferred to the Authority in May 2018. On March 25, 2018, China Airlines commenced the first Trans-Atlantic passenger flight to and from the Airport. Pursuant to the Joint Exercise of Powers Agreement, the Authority provided documentation to demonstrate that it used the County funds for the market media plan. On May 21, 2019 (Item No. 3), the Board approved Funding Agreement 2019-1 (County Agreement No. 19-295) to provide $250,000 to assist the Authority in completing an improvement project to update and install security equipment in Parking Lots 2, 3, and 4 at the Airport. On January 28, 2020 (Item No. 4), the Board approved Amendment No. 1 to Funding Agreement 2019-1 (County Agreement No. 19-295) to extend the termination date of the agreement, from December 31, 2019, to December 31, 2021, with no change to the amount of the agreement. The termination date was extended since the Authority determined that the project would be part of a larger Airport improvement plan that included other parking lot improvements, resurfacing, and restriping.
On June 23, 2020 (Item No. 4), the Board approved Funding Agreement 2020-1 (County Agreement No. 20-500) to provide $250,000 to assist the Authority in upgrading their Access Control and Access Management System (ACAMS), procure hardware, and allow for software integration services and data migration. The ACAMS system was upgraded to offer greater flexibility of vendors who may offer support, hardware and software integration.
Under the recommended Funding Agreement, the funds will be used by the Authority for the replacement and installation of new camera equipment at the Airport in Terminals 2 and 4. This project builds on the previous funds allocated by the County to replace the cameras in the parking lots. The replacements and additional cameras in the Transportation Security Administration (TSA) checkpoint and passenger boarding areas will allow airport security and police to quickly investigate an incident from when a passenger arrives at the Airport to when they board their airplane. These new cameras in the checkpoint and passenger boarding areas also benefit the Airport by providing business intelligence about security checkpoint passenger throughput, passenger traffic patterns around the terminals, and future automated alerting. The recommended Funding Agreement will expire on December 31, 2023.
The recommended Funding Agreement will be presented to the Authority Board of Commissioners for consideration at a future meeting. Should the Authority Board of Commissioners not approve this agreement, no final agreement shall be completed and no payment of the $500,000 shall be made to Authority.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on June 16, 2022; Finance (Erika Rodarte, Administrative Analyst, 387-4919) on June 13, 2022; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423, and Matthew Erickson, County Chief Financial Officer, 387-5423) on June 16, 2022.