REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
February 25, 2025
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Amendment to Contract for American Rescue Plan Act Project with the City of Yucaipa
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 22-742 with the City of Yucaipa for the Upper Wildwood Creek Basin Project modifying the deadline for obligating project costs by 181 days, from December 31, 2024, to June 30, 2025, for American Rescue Plan Act funding for eligible projects in accordance with the Board of Supervisors’ approved Coronavirus Local Fiscal Recovery Fund Spending Plan, with no change to the cost of $880,000, or the term of July 12, 2022 through December 31, 2026.
(Presenter: Matthew Erickson, County Chief Financial Officer, 387-5423)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The County received a direct allocation of $423.5 million under the American Rescue Plan Act - Coronavirus Local Fiscal Recovery Fund (ARPA Fund) to bolster the County’s response to the COVID-19 pandemic and its economic impact. The Board of Supervisors (Board) approved an expenditure plan for the use of these funds, known as the County Local Fiscal Recovery Spending Plan (Spending Plan), on June 8, 2021 (Item No. 121), and amended the plan on August 24, 2021 (Item No. 21). The Third District Board Office has recommended executing the amendments in the Recommendation. This item will have no budgetary impact.
BACKGROUND INFORMATION
On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law and established the $350 billion Coronavirus State and Local Fiscal Recovery Fund to distribute resources to state and local governments throughout the nation.
The County established an ARPA Team who reviews all potential projects to determine eligibility for ARPA funding and if the project and use is in accordance with the Board approved Spending Plan. When projects are deemed eligible, the ARPA Team works with the subrecipients to determine subrecipient compliance with ARPA guidelines, and subsequently initiates the contract process.
On March 1, 2022 (Item No. 32), the Board authorized the Chief Executive Officer (CEO) to execute the Board-approved standard ARPA contract template with subrecipients and directed that ARPA contracts executed by the CEO be brought back to the Board for ratification within 30 days of contract execution. Monthly reporting has been provided to the Board detailing the status of ARPA contracts.
On August 9, 2022 (Item No. 19), the Board ratified the CEO’s exercise of the authority in executing Contract No. 22-742 on July 22, 2022 with the City of Yucaipa. The contract was for the Upper Wildwood Creek Basin Project (Project) in the not-to-exceed amount of $880,000 for the contract term of July 12, 2022, through December 31, 2026.
The Upper Wildwood Creek Basin Project site is identified in the City of Yucaipa’s Master Plan of Drainage (MPD) as a suitable location for a local detention basin facility to support the Wildwood Creek drainage system.
This Project is located south of Wildwood Canyon Road and just east of Oak View Drive in the City of Yucaipa. The Project will not only benefit the surrounding environment by implementing measures to increase erosion and flood control protection within the area, but also facilitate groundwater recharge opportunities, improve downstream water quality, and together with other channel improvements and basin projects constructed in recent years, help to protect downstream public and private properties from flooding. The Project is a flow-through retention/detention system; meaning the basin will temporarily store a specified volume of stormwater runoff before it begins to discharge the stormwater at a controlled rate. It will have an estimated stormwater capacity of 25 acre-feet (8.1 million gallons) and is anticipated to capture and recharge approximately 250 acre-feet of stormwater during an average rainfall year.
The City has encountered higher than expected bid proposals for the construction of the Project and requested an extension of the December 31, 2024 deadline to establish obligations for this Project to further evaluate bids, discuss options for additional funding, and apply to other grant sources within the extended deadline. All other terms and conditions remain unchanged.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on February 3, 2025; Purchasing (Jessica Barajas, Supervising Buyer, 387-2070) on February 5, 2025; Risk Management (Gregory Ustaszewski, Staff Analyst II, 386-9039) on February 4, 2025; Finance (Joon Cho, Chief Administrative Analyst, 387-5402) on February 3, 2025; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on February 5, 2025.