REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
August 6, 2019
FROM
LAURIE ROZKO, Director, Purchasing Department
SUBJECT
Title
Contract Amendment for Offsite Record/Data Storage and Retrieval Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 6 to Contract No. 12-677 with Storetrieve, LLC for offsite record/data storage and retrieval services at fixed rates, to extend the contract term by one year, for a total contract period of September 11, 2012 through September 15, 2020.
(Presenter: Leo Gomez, Purchasing Manager, 387-2063)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The impact on each department's budget is based upon need for services. Departments that require record/data storage and retrieval services are responsible for ensuring there is adequate funding in their budgets for the level of requested services. Total expenditures to date under this contract are approximately $3,650,000.
BACKGROUND INFORMATION
Approval of this item will enable departments to continue to receive records management services while the Purchasing Department leads a Regional Cooperative Solicitation on behalf of San Bernardino and Riverside Counties, with the option for other public agencies to use the contract. Through a collaboration among the Purchasing Directors of San Bernardino, Riverside, Orange, San Diego, and Los Angeles Counties, an initiative to collaborate on certain procurements is intended to generate cost savings for the agencies. Buyers work jointly on a scope of work and utilize contractual language approved by each county.
In 2010, the Purchasing Department initiated a formal Request for Proposal (RFP) with the goal of conso...
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