REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
August 20, 2019
FROM
KEVIN BLAKESLEE, Director, Department of Public Works - Solid Waste Management
SUBJECT
Title
Replenish Imprest Cash Fund
End
RECOMMENDATION(S)
Recommendation
Approve Request for Relief of Liability, in the amount of $750, in accordance with Chapter 5 of the Auditor-Controller/Treasure/Tax Collector's Internal Controls and Cash Manual.
(Presenter: Kevin Blakeslee, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost) as the Department of Public Works - Solid Waste Management Division (SWMD) is financed by fee revenue. SWMD establishes fees that are charged to the public and other agencies for utilization of the County's Waste Disposal System (Disposal System). Sufficient appropriation and revenue exist within the SWMD's 2019-20 budget.
BACKGROUND INFORMATION
Scale Operators collect fees and make change for waste accepted at nine scaled facilities throughout the County. Per SWMD cash handling procedures, Scale Operators are authorized to take their issued change fund home at the end of the workday, as their work location may change due to coverage issues. SWMD cash handling procedures specifically state funds are to be kept in a secure location at all times. On December 31, 2018, a SWMD employee left their change fund of $750 unattended in their locked vehicle at home for a short period of time. Upon the employee's return, it was noticed that the vehicle had been broken into and the change fund had been stolen. A police report was filed immediately after the incident. Supervisory staff reviewed the incident and determined that the employee had not followed SWMD established cash handling procedures and appropriate corr...
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