REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
November 5, 2019
FROM
BOB PAGE, Registrar of Voters, Registrar of Voters
SUBJECT
Title v
Amendment to County Contract 15-404 with Data Information Management Systems, Inc. Assigning Contract to Runbeck Election Services, Inc.
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to County Contract No. 15-404 (Agreement) with Data Information Management Systems, Inc. for software licensing fees and system support for election management software, assigning the Agreement to Runbeck Elections Services, Inc.; exercising the five-year renewal option for a new total period of July 1, 2015 through June 30, 2025; and increasing the Agreement amount by $950,000 from $819,847 to an amount not to exceed $1,769,847.
(Presenter: Bob Page, Registrar of Voters, 387-2100)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this amendment will require additional Discretionary General Funding (Net County Costs) for future recommended budgets during the extension period, including potential annual fee increases. The Agreement, Section 2.5 and Attachment 1, provides that Runbeck Election Services, Inc. (Runbeck) may increase the fee annually based on the Consumer Price Index (CPI-U) for Los Angeles and surrounding areas as calculated by the United States Department of Labor - Bureau of Labor Statistics. The contractual increase of $950,000 includes the estimated CPI-U annual increase of 2.1% for the five-year renewal option. Adequate appropriation for the Agreement is included in the Registrar of Voters' (ROV) 2019-20 budget. For future recommended budgets, the funding for this contract will be included in ROV's request for additional Discretionary General Funding.
BACKGROUND INFORMATION
The recommended amendment will allow ROV to continue maintain...
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