REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
December 17, 2019
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title v
Revenue Interim Use Permit with Anastasia Nagel for the Battle for the Ring Event to be held at Prado Regional Park
End
RECOMMENDATION(S)
Recommendation
Approve Revenue Interim Use Permit with Anastasia Nagel for the use of a portion of Prado Regional Park in Chino, to hold the Battle for the Ring event scheduled for January 16, 2020 through January 20, 2020, with related set-up on January 15, 2020 and tear-down on January 20 and January 21, 2020, whereby the County will receive $9,400 in fees.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this Interim Use Permit (Permit) does not require the use of Discretionary General Funding (Net County Cost). Under this Permit, Anastasia Nagel (Permittee), will pay the Regional Parks Department (Department) a total of $9,400 in fees for the use of a portion of Prado Regional Park (Park) as detailed in the table below:
|
Description of Fee |
Amount |
|
Contract preparation fee |
$200 |
|
Multi-purpose room use for 5 days |
$2,500 |
|
Use fee for one acre of open space for 5 days |
$2,500 |
|
Two full hook-up camp sites for 2 nights |
$120 |
|
Twenty-four hook-up camp sites for 4 nights |
$2,880 |
|
Ten group-tent camp sites for 4 nights |
$1,200 |
|
Total |
$9,400 |
Permittee also agrees to pay, as needed, $50 per food vendor, $25 per non-food vendor, $30 car tally fee, and additional fees for each hour a Department staff member remains on duty outside of normal working hours. Department staff will collect an entrance fee during the event of $8 per vehicle on Thursday and Monday and $10 per vehicle on Friday, Saturday and Sunday. All fees charged to the Permittee are consistent with the 2019-20 Board approved fee schedule.
The Permittee will also submit a $1,500 deposit to be used for any possible damages incurred to County property due to the Permittee’s use of the Park. Permittee will be responsible for obtaining all necessary permits, licenses and applicable approvals as well as securing the required insurance for this event. Adequate appropriation and revenue have been included in the Department’s 2019-20 budget.
BACKGROUND INFORMATION
The Department operates and maintains nine regional parks including Prado Regional Park in Chino and provides for the rental of park property through Board approved fees. The recommended Permit between the Department and Permittee allows for the use of a portion of the Park whereby the Department will receive a minimum of $9,400 to utilize the Park to host the Battle for the Ring five day event.
This recommended Permit aligns with the County and Chief Executive Officer Goal and Objective to Operate in a Fiscally-Responsible and Business-Like Manner by allowing the Department to leverage its amenities and land to raise revenue to support park maintenance and development.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Dawn Martin, Deputy County Counsel, 387-4322) on August 15, 2019; Finance (Elias Duenas, Administrative Analyst, 387-4052) on August 15, 2019; County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on August 16, 2019.