REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
December 17, 2019
FROM
TERRY W. THOMPSON, Director, Real Estate Services Department - Project Management Division
SUBJECT
Title v
Advertise for Competitive Bids for Whitney Young Modular Project
End
RECOMMENDATION(S)
Recommendation
1. Find that the Countywide PSD Improvement Projects - Whitney Young Modular Project (Project No. 10.10.0572) is exempt under the California Environmental Quality Act (CEQA) Guidelines, Section 15303, Class 3 - New Construction or Conversion of Small Structures.
2. Approve the plans and specifications, and authorize the Deputy Director of the Real Estate Services Department - Project Management Division to advertise for competitive bids for the Countywide Preschool Services Department Improvement Projects - Whitney Young -Modular Project (Project No. 10.10.0572) located at 1755 W. Maple Street in San Bernardino.
3. Approve a $994,235 increase in the project budget, from $755,765 to $1,750,000, for the Countywide Pre-School Services Department Improvement Projects - Whitney Young Modular Project (Project No. 10.10.0572).
4. Authorize the Auditor-Controller/Treasure/Tax Collector to post the necessary 2019-20 budget adjustments, as detailed in the Financial Impact Section (Four votes required).
5. Direct the Clerk of the Board to file and post Notice of Exemption for the Project as required under CEQA.
(Presenter: Terry W. Thompson, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The current project budget is $755,765. Upon approval, the Preschool Services Department (PSD) will transfer an additional $994,235 to the Countywide PSD Improvement Project - Whitney Young Modular Project (Project), increasing the total budget from $755,765 to a revised Project Budget of $1,750,000. Sufficient appropriation and revenue is included in PSD 2019-20 budget for this increase.
|
Fund Center |
WBSE |
Commitment Item/GL Account |
Description |
Action |
Amount |
|
7700003100 |
10.10.0572 |
54304030 |
Improvements to Structure |
Increase |
$994,235 |
|
7700003100 |
10.10.0572 |
40909975 |
Operating Transfers In |
Increase |
$994,235 |
BACKGROUND INFORMATION
Approval of this item will allow the Real Estate Services Department - Project Management Division (RESD-PMD) to solicit competitive bids for Whitney Young Modular Project located in San Bernardino. The Project will provide two new mobile modular classroom buildings, accessible concrete walkway and new playground for County Preschool services on existing County Housing Authority property.
This Project will increase County Preschool Services’ capacity to provide services and improve the well-being of children, aligning with research which suggests having high quality, full school day and full school year care is particularly important for low-income children to succeed in kindergarten and beyond. The Administration for Children and Family Services (CFS) and Office of Head Start is working to expand the number of children who participate in longer duration school year program schedules. Extending the duration of Head Start Program services also enables greater alignment to full school day and full school year kindergarten, therefore allowing the County of San Bernardino to operate in a Fiscally Responsible and Business-Like Manner and provide for the Safety, Health and Social Service Needs of County Residents.
The City of San Bernardino conducted environmental review and determined that the Project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines. The Project qualifies for exemption under CEQA Guidelines, Section 15303, Class 3 - New Construction or Conversion of Small Structures. The City of San Bernardino Planning Commission adopted a resolution setting forth its determination on October 8, 2019.
RESD-PMD independently evaluated the Project and the City’s environmental review, and concurs with the determination. It is recommended the Board of Supervisors (Board) determine the Project to be categorically exempt from further review under Section 15303, Subsections (c) and (e), New Construction or Conversion of Small Structures, and direct the Clerk of the Board to file and post the Notice of Exemption.
This Project is consistent with County Administrative Office approved CIP Request No. 17-279.
PROCUREMENT
RESD-PMD will advertise the Project for competitive bids on December 20, 2019. A Mandatory Pre-Bid Meeting for prospective bidders is scheduled for January 7, 2020, at 8:30 a.m. at Whitney Young Modular located at 1711 W. 9th Street in San Bernardino, California. The bid opening for the Project is scheduled for February 5, 2020, at 2:00 p.m. at RESD-PMD.
Pursuant to California Public Contract Code sections 22032 and 22039, the Board shall adopt plans, specifications, and working details for public projects exceeding $200,000. Plans and specifications are on file with the Clerk of the Board.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Katherine Hardy, Deputy County Counsel, 387-5437) on November 21, 2019; Preschool Services (Phalos Haire, Interim Director, 383-2005) on December 3, 2019; Purchasing Department (Michelle Churchill, Buyer III, 387-2070) on November 21, 2019; Project Management Division (Darlynn Wissert, Deputy Director, 387-5000) on November 22, 2019; Finance (Wen Mai, Principal Administrative Analyst, 387-4020) on December 2, 2019; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on December 2, 2019.
(MM: 531-1582)