REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
December 17, 2019
FROM
JOHN McMAHON, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Amendment to Law Enforcement Service Contract No. 94-909 with the City of Victorville and Contract No. 94-937 with the City of Hesperia
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 45 to revenue contract No.94-909 with the City of Victorville, increasing the contract by $1,207,070 from $26,043,255 to $27,250,325 for additional law enforcement services, with no change to the contract term of July 1, 2019 through June 30, 2020.
2. Approve Amendment No. 29 to revenue contract No.94-937 with the City of Hesperia, increasing the contract by $335,117 from $16,472,428 to $16,807,545 for additional law enforcement services, with no change to the contract term of July 1, 2019 through June 30, 2020.
3. Authorize the addition of one regular position classified as a Sheriff’s Lieutenant, Safety Management and Supervisory Unit, R28 ($107,286 - $153,483 annually) to fulfill contract law enforcement service levels as requested by the City of Victorville.
(Presenter: John Ades, Captain, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The County will be reimbursed for all direct costs of providing these services and for various administrative costs. In addition, overtime, fuel and vehicle maintenance are billed to the cities quarterly based on actual cost. The combined $1,542,187 increase for these two contracts is primarily due to negotiated Memoranda of Understanding (MOU) changes approved by the Board of Supervisors (Board) on August 6, 2019 (Item No. 18), and on September 10, 2019 (Item No. 27) with various represented employees’ bargaining units.
A budget adjustment is not requested at this time but will be included on a future quarterly budget report presented to the Board for approval, if necessary.
BACKGROUND INFORMATION
The Sheriff/Coroner/Public Administrator (Department) is the primary law enforcement agency for San Bernardino County, including several cities within its jurisdiction that contract for law enforcement services. On June 11, 2019 (Item No. 79), the Board approved amendment No. 44 to Contract 94-909 with the City of Victorville, and amendment No. 28 with the City of Hesperia for law enforcement services for the period of July 1, 2019 through June 30, 2020. Recommendations No.1 & 2 will update the contracts’ costs due to negotiated salary and benefits changes. Additionally, Recommendation No. 3 will add one Sheriff’s Lieutenant position, as requested by the City of Victorville, to serve as an additional second in command for the station’s administrative and supervisorial responsibilities in the absence of the commanding officer. The proposed amendments include the following service level adjustments requested by the respective cities:
|
City |
Additions |
Deletions |
|
City of Hesperia |
N/A |
1-Sheriff’s Sergeant (Position No. 082281-Vacant) 2-Deputy Sheriff (Positions No. 01538 & 01597) |
|
City of Victorville |
1-Sheriff’s Lieutenant 1-Unmarked Vehicle |
2-Office Specialist (Positions No. 84272 & 11057 - Vacant) |
Typically, new positions are requested outside the annual budget process and included in the First Quarter Budget Report of the fiscal year. However, the city’s request for an increase to its service level was received after the First Quarter Budget Report deadline. Approval of Recommendation No. 3 for the new Sheriff’s Lieutenant position will expedite the hiring process to meet the requested contract service level with the City of Victorville. The two filled Deputy Sheriff positions will be transferred from the City of Hesperia to existing vacant positions in the Department’s Court Services Division (one each in cost centers 4435201000 and 4435401000). The vacant positions will be deleted.
All of the changes referenced above will be effective January 4, 2020. All of the law enforcement contracts provide termination by either party upon one-year advance written notice.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Cynthia L. O’Neill, Supervising Deputy County Counsel; and Richard D. Luczak, Deputy County Counsel, 387-5455) on November 21, 2019; Human Resources (Mark DeBoer, Human Resources Chief, 387-5571) November 21, 2019; Finance (Carolina Mendoza, Administrative Analyst, 387-0294) on November 22, 2019; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-5423) on November 25, 2019.