REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 2, 2020
FROM
TERRY W. THOMPSON, Director, Real Estate Services Department
SUBJECT
Title
Revenue License Agreement with Consolidated Fire Agencies for Rack Space at the High Desert Government Center in Hesperia
End
RECOMMENDATION(S)
Recommendation
Approve a five-year revenue License Agreement with Consolidated Fire Agencies for the period of July 1, 2020 through June 30, 2025 for communication racks and equipment spaces in the County-owned building at the High Desert Government Center in Hesperia for total revenue in the amount of $89,378.
(Presenter: Terry W. Thompson, Director, 387-5000)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not require Discretionary General Funding (Net County Cost). The total revenue to be received by the County during this five-year license agreement is $88,378, which includes a contract administration charge of $500. Other costs associated with this license include electrical utility costs, which are considered minimal. Revenue will be deposited in Rents budget (7810001000). Annual revenue effective July 1, 2020 is as follows:
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Year |
Annual Revenue |
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July 1, 2020 - June 30, 2021 |
$17,074.00* |
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July 1, 2021 - June 30, 2022 |
$17,154.10 |
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July 1, 2022 - June 30, 2023 |
$17,754.50 |
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July 1, 2023 - June 30, 2024 |
$18,375.90 |
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July 1, 2024 - June 30, 2025 |
$19,019.06 |
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Total Revenue |
$89,377.56 |
• Includes a $500 one-time contract administration charge
BACKGROUND INFORMATION
The recommended action will provide for a new revenue license with Consolidated Fire Agencies (CONFIRE) for the period of July 1, 2020 through June 30, 2025 for two communication rack spaces in the County-owned server room and shared space for equipment in the communication rooms at the High Desert Government Center (HDGC) located at 15900 Smoke Tree Street in Hesperia for the operation and maintenance of an electronic server system.
CONFIRE occupies approximately 3,441 square feet of office space situated in the County-owned HDGC for the operation of its 911 call center under the provisions of revenue Lease Agreement No. 19-505 as approved by the Board of Supervisors (Board) on July 23, 2019 (Item No. 36). The call center is linked electronically with various fire agencies in the Hesperia/Victorville area for data transmission. CONFIRE contacted Real Estate Services Department (RESD) and requested the County consider a proposal to permit the collocation of its electronic server system in the County’s server and communication rooms at the HDGC.
RESD, with the approval of ISD who administers these spaces at HDGC for the County, prepared a license agreement for the use of rack space within the County-owned server room on the first floor and shared space for equipment in the communication rooms on the second floor of the HDGC. This new five-year revenue license agreement provides for CONFIRE’s use of two communication rack spaces for server equipment associated with CONFIRE’s 911 call center within the County-owned server room and shared space for equipment in the communication rooms at the HDGC located at 15900 Smoke Tree Street in Hesperia for the period of July 1, 2020 through June 30, 2025 and provides revenue to the County.
Staff has reviewed the recommended action pursuant to the California Environmental Quality Act (CEQA) and has determined it does not constitute a project. Accordingly, no further action is required under CEQA.
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Summary of License Terms |
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Licensee: |
Consolidated Fire Agencies (Mike Bell, Director) |
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Location: |
15900 Smoke Tree Street, Hesperia |
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Size: |
Two communication rack spaces in the server room and equipment space in the communications rooms |
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Term: |
Five years commencing July 1, 2020 |
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Options |
None |
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Rent: |
Annual: $16,574 |
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*Mid-range for comparable facilities in the Hesperia area per the competitive set analysis on file with RESD |
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Annual Increases: |
3.5% |
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Improvement Costs: |
None; Licensee to provide its own server equipment and installation |
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Maintenance: |
Provided by Licensee for Licensee’s server equipment |
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Utilities: |
Provided by County |
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Insurance: |
The Certificate of Liability Insurance, as required by the license, is on file with the RESD |
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Right to Terminate: |
Both the County and the Licensee have the right to terminate with 120-days’ written notice |
PROCUREMENT
Not Applicable
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Agnes Cheng, Deputy County Counsel, 387-5455) on April 23, 2020; Finance (Wen Mai, Principal Administrative Analyst, 387-4020) on May 8, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on May 18, 2020.
(KB: 677-7961)