REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 2, 2020
FROM
JOHN McMAHON, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Contract with County of Riverside for Regional Identification Systems
End
RECOMMENDATION(S)
Recommendation
1. Approve contract with the County of Riverside for the continued administration and operation of the Regional Identification Systems, for a ten-year period, commencing on July 1, 2020 through June 30, 2030.
2. Approve the duration of the contract with the County of Riverside for the administration of the Regional Identification Systems for the State’s California Identification System (CAL-ID), as an exception to the Standard County contract term of five years established in County Policy 11-06 SP1.
(Presenter: John Ades, Captain, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Under the terms of the contract, each county is responsible for the cost of their local program; the counties share the cost of the regional State’s California Identification System (CAL-ID) and the Sheriff/Coroner/Public Administrator (Sheriff) Department’s DNA Unit (CAL-DNA) programs. The cost of the regional program is allocated based upon the percentage of workload generated by each county. The current allocation is 65% San Bernardino County and 35% Riverside County. The annual budgets for regional CAL-ID and CAL-DNA programs are currently $1.5 million and $2 million, respectively.
Funding for these programs is derived by per capita assessments paid by member cities, vehicle license fees, Livescan fees and court fines. The program has also been enhanced with grant revenues.
BACKGROUND INFORMATION
On May 7, 1990 (Item No. 63), the Board of Supervisors (Board) approved Contract No. 90-449 with the County of Riverside for the formation of a Remote Access Network (RAN) to participate in the CAL-ID, which is an automated system maintained by the Department of Justice for retaining fingerprint files and identifying latent fingerprints. Pursuant to that agreement, San Bernardino and Riverside Counties share in the funding of the Regional Identification Systems and are also each responsible for the cost of maintaining and operating their local subsystem. Both local and regional programs are funded by revenues that are generated from assessments charged to participating municipalities as well as portions of court fines and vehicle license and Livescan fees. San Bernardino County’s regional system is administered by the Sheriff’s Department.
On June 28, 2011 (Item No. 112), the Board approved the Contract Agreement with the County of Riverside for the participation in the CAL-ID program for the period of July 1, 2010 through June 30, 2020.
As the program has evolved over the past thirty years, the original agreements have become outdated. The proposed new contract updates contract language to coincide with the current relationship between the counties. Since the current contract was approved, tremendous advancements have been made in the field of DNA technology and the counties of Riverside and San Bernardino have extended the RAN Board’s authority to include funding for the Department’s DNA Unit (CAL-DNA). The new contract includes CAL-DNA and allows for inclusion of other biometric identification systems in the future (i.e. facial recognition, iris scan, etc.). The current agreement is due to expire on June 30, 2020. Due to the longstanding relationship between our counties, and since this contract is not subject to competitive procurement rules, the Department is proposing the new contract have a ten-year term; commencing July 1, 2020 through June 30, 2030, consistent with the prior contract. Either party may terminate this agreement upon one-year advance written notice on or before July 1 of any year.
The duration of this contract exceeds the County’s standard maximum contract term of five years, per County Policy 11-06, Standard Practice 1 (SP1). Approval of recommendation No. 2 will provide an exception to County Policy 11-06, SP1.
This item is being submitted to the Board along with a companion item on today’s agenda to approve the new contracts with this County’s 24 cities for the continuation of the regional programs.
PROCUREMENT
Not Applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Richard D. Luczak, Deputy County Counsel, 387-5455) on May 6, 2020; Finance (Carolina Mendoza, Administrative Analyst, 387-0294) on May 13, 2020; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-5423) on May 13, 2020.