REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 2, 2020
FROM
JOHN McMAHON, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Contracts with Cities for Regional Identification Systems
End
RECOMMENDATION(S)
Recommendation
1. Approve contracts with all 24 cities and towns in San Bernardino County for the continued participation in the Regional Identification Systems, for a ten-year period, commencing on July 1, 2020 through June 30, 2030, for estimated annual revenue of $2.6 million.
2. Approve the duration of the contracts with cities for Regional Identification Systems for the State’s California Identification System (CAL-ID), as an exception to the Standard County contract term of five years established in County Policy 11-06 SP1.
(Presenter: John Ades, Captain, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
The cost of the Regional Identification Systems is shared by Riverside and San Bernardino counties based upon the percentage of workload generated by each county. Under the terms of the contract, San Bernardino County’s share is allocated to the cities and the County through an annual per capita assessment. The current per capita fee approved by the local Remote Access Network (RAN) Board is $1.18. Based upon California Department of Finance population estimates as of January 1, 2019 (population: 2,192,203), the per capita assessment will generate revenue of $2,586,800 for Fiscal Year 2020-21. The cost detail by city is provided on Exhibit A, attached. The per capita cost to the Sheriff/Coroner/Public Administrator (Department) for the unincorporated area is $368,932.
BACKGROUND INFORMATION
On May 7, 1990 (Item No. 63), the Board of Supervisors (Board) approved Contract No. 90-449 with the County of Riverside for the formation of a RAN to participate in the State’s California Identification System (CAL-ID), which is an automated system maintained by the Department of Justice for retaining fingerprint files and identifying latent fingerprints. Pursuant to that agreement, San Bernardino and Riverside Counties share in the funding of the Regional Identification Systems and are also each responsible for the cost of maintaining and operating their local subsystem. Both local and regional programs are funded by revenues that are generated from assessments charged to participating municipalities as well as portions of court fines. The San Bernardino County regional system is administered by the Sheriff/Coroner/Public Administrator.
On November 26, 1990 (Item No. 22), the Board approved Contract Agreements with all 24 of the County’s cities/towns for participation in the CAL-ID program. These Agreements were subsequently amended on July 27, 1992 (Item No. 27) to clarify contract language.
On June 28, 2011 (Item No. 119), the Board approved Contract Agreements with all 24 of the County’s cities/towns for participation in the CAL-ID program for the period of July 1, 2010 through June 30, 2020.
As the program has evolved over the past thirty years, the original agreements have become outdated. The proposed new contracts update contract language to coincide with the current relationship between the County and the cities. Since the current contracts were approved, tremendous advancements have been made in the field of DNA technology and the counties of Riverside and San Bernardino have extended the RAN Board’s authority to include funding for the Department’s DNA Unit (CAL-DNA). The new contract includes CAL-DNA and allows for inclusion of other biometric identification systems in the future (i.e. facial recognition, iris scan, etc.). The current agreement is due to expire on June 30, 2020. Due to the longstanding relationship between our County and the cities, and since this contract is not subject to competitive procurement rules, the Department is proposing the new contracts have a ten-year term, consistent with the prior contract, commencing July 1, 2020 through June 30, 2030. Either party may terminate this agreement upon one-year advance written notice on or before July 1 of any year.
The duration of this contract exceeds the County’s standard maximum contract term of five years, per County Policy 11-06 Standard Practice 1 (SP1). Approval of recommendation No. 2 will provide an exception to the County Policy 11-06, SP1.
The Department recommends approval of contracts with the following cities:
|
City |
Contract No. |
City |
Contract No. |
|
City of Adelanto |
|
City of Montclair |
|
|
Town of Apple Valley |
|
City of Needles |
|
|
City of Barstow |
|
City of Ontario |
|
|
City of Big Bear Lake |
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City of Rancho Cucamonga |
|
|
City of Chino |
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City of Redlands |
|
|
City of Chino Hills |
|
City of Rialto |
|
|
City of Colton |
|
City of San Bernardino |
|
|
City of Fontana |
|
City of Twentynine Palms |
|
|
City of Grand Terrace |
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City of Upland |
|
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City of Hesperia |
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City of Victorville |
|
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City of Highland |
|
City of Yucaipa |
|
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City of Loma Linda |
|
Town of Yucca Valley |
|
This item is being submitted to the Board along with a companion item on today’s agenda to approve the new contract with Riverside County for the continuation of the regional programs.
PROCUREMENT
Not Applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Richard D. Luczak, Deputy County Counsel, 387-5455) on May 6, 2020; Finance (Carolina Mendoza, Administrative Analyst, 387-0294) on May 12, 2020; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-5423) on May 13, 2020.