REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 9, 2020
FROM
BRENDON BIGGS, Interim Director, Department of Public Works - Transportation
SUBJECT
Title
Amendment to Development Mitigation Cooperative Agreement with the City of Redlands for the Alabama Street at Interstate 10 Interchange Improvement Project
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Development Mitigation Cooperative Agreement No. 16-918 with the City of Redlands (City) authorizing the County of San Bernardino (County) to reimburse the City out of the County’s Development Impact Fees an additional $964,107 (from $3,712,125 to $4,676,232) for County’s cost share of the Alabama Street at Interstate 10 Interchange project in the Redlands area (Project). The Project’s total estimated cost is increasing by $4,182,600 (from $10,968,000 to $15,150,600).
(Presenter: Brendon Biggs, Interim Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The County’s share of the Project cost is increasing by $964,107 (from $3,712,125 to $4,676,232), which will be funded by the County’s Development Impact Fees (DIF) collected for the Redlands Donut Hole Sphere subarea. The amended estimated total Project cost will be shared as summarized below:
|
AGENCY |
AMOUNT |
FUNDING |
|
San Bernardino County Transportation Agency (SBCTA) |
$6,717,447 |
Measure I Valley Freeway Interchange Funds |
|
City |
$2,506,921 |
DIF |
|
County |
$4,676,232 |
DIF |
|
California Department of Transportation (Caltrans) |
$1,250,000 |
Minor B Program |
|
TOTAL |
$15,150,600 |
|
Sufficient appropriation and revenue are included in the Department of Public Works (Department) 2019-20 Road Operations budget (6650002103 M00012) and will be included in future recommended budgets.
BACK GROUND INFORMATION
The Project design has progressed towards 65% completion resulting in a more refined Project scope, which includes, but not limited to 1) construction of taller retaining walls; 2) improvement of the existing pavement on Alabama Street with concrete pavement pursuant to the California Department of Transportation (Caltrans) requirement; 3) Project cost escalation based on construction bid amounts over the last few years; and 4) anticipated construction management cost increase as a result of expected higher construction capital costs. Based on the revised Project scope, SBCTA as the lead agency, estimates the Project cost increase to be $4,182,600, from $10,968,000 to $15,150,600. This cost increase is to be shared by the County - $964,107, City - $516,856, SBCTA - $1,451,637, and Caltrans - $1,250,000. Because of the significant cost increase, SBCTA reached out to Caltrans requesting a financial contribution for the Project. Caltrans agreed to contribute $1,250,000 in Minor B Program funds for the construction of the eastbound off-ramp widening portion of the Project. Pursuant to the Measure I policies, Caltrans’ contribution is subtracted from the total Project cost, thus reducing each party’s required contribution. The Project cost includes cost for design, right-of-way, project management, construction engineering, inspection, construction, and plant establishment and maintenance after Project construction.
On December 6, 2016 (Item No. 54), the County Board of Supervisors (Board) entered into County Contract No. 16-918 with the City wherein the County would contribute Developer Impact Fees collected for the Redlands Donut Hole Sphere subarea for its share of the Project costs, as a requirement of the SBCTA Nexus Study. The County’s contribution at that time was estimated to be $3,712,125.
The Project widens the eastbound and westbound off-ramps, and widens Alabama Street, between Industrial Park Avenue and Orange Tree Lane, to add turn lanes for the improvement of operation and reduction of traffic congestion. Approval of this item allows the County to contribute an additional DIF share of $964,107 towards the Project cost, and to work with SBCTA and the City in a joint effort to improve the traffic movement at the subject interchange. Construction is anticipated to commence in the spring of 2021.
The Development Mitigation Cooperative Agreement will terminate upon final payment by the County or on December 31, 2027, whichever occurs first. Except as amended by this Amendment No. 1, all other terms and conditions of the Development Mitigation Cooperative Agreement No. 16-918 shall remain the same. The City approved this Amendment No. 1 on May 19, 2020.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on May 7, 2020; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on May 18, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on May 25, 2020.