REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 9, 2020
FROM
BRENDON BIGGS, Interim Director, Department of Public Works - Transportation
SUBJECT
Title
Cooperative Agreement with the City of Yucaipa for a Pavement Resurfacing Project on Tennessee Street, Yucaipa Area
End
RECOMMENDATION(S)
Recommendation
1. Approve a Cooperative Agreement between the County of San Bernardino and the City of Yucaipa, wherein each agency will contribute $11,000 and $11,000 respectively, towards the $22,000 estimated cost of pavement rehabilitation on Tennessee Street in the Yucaipa area for the period of October 1, 2020 through October 31, 2022.
2. Authorize the Director of Public Works and/or Interim Director of Public Works to increase the County of San Bernardino contribution amount by up to 25 percent (from $11,000 to $13,750), should construction costs dictate such an increase.
(Presenter: Brendon Biggs, Interim Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced and Sustainable County.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The total estimated cost of the pavement resurfacing project on Tennessee Street (Project), is $22,000. The County of San Bernardino (County) share of cost is estimated to be $11,000, which will be financed by Senate Bill 1 Road Maintenance and Road Rehabilitation account funds. The remaining cost of the Project, estimated to be $11,000, will be funded by the City of Yucaipa (City). The Project is part of a larger pavement preventative maintenance project on 11.54 miles of County-maintained roadways in the Mentone, Redlands, and Yucaipa areas. The total estimated cost for the larger project is $2,125,000. The County’s share of the larger project costs will also be financed by Senate Bill 1 Road Maintenance and Road Rehabilitation Account (RMRA) funds. Sufficient appropriation and revenue are included in the Department of Public Works 2019-20 Road Operations budget (6650002000).
BACKGROUND INFORMATION
The Project involves a maintenance overlay on the roadway with new asphalt concrete on Tennessee Street, from 0.02 miles west of Marbeth Road eastward for 0.14 miles. The County and the City share jurisdiction over this road segment. A maintenance overlay is an overlay thickness of less than one inch. All work for this Project will be done within the existing road right-of-way and no additional right-of-way will need to be acquired.
In accordance with the Cooperative Agreement, the County agrees to serve as the lead agency in the construction of the Project. The Project’s total cost is estimated to be $22,000. The County’s share of cost will be $11,000 (50% of Project) and the City’s share is estimated to be $11,000 (50% of Project). County’s share of cost shall not exceed the maximum agreement amount of $13,750 absent a written amendment to this cooperative agreement.
This cooperative agreement will terminate upon completion of the Project and final payment by the City, or October 31, 2022, whichever occurs first. In addition, the agreement may be cancelled by either party, with or without cause, upon providing the other party a thirty (30) days advance written notice. In the event of cancellation, Project costs required to be paid by the parties prior to the effective date of cancellation shall be paid in the same proportion to their contribution for the Project. The City approved this cooperative agreement on May 11, 2020.
The Project will ensure development of a well-planned, balanced and sustainable County by preserving and improving the structural integrity of existing road surfaces in the City and the County unincorporated area. Furthermore, execution of the Cooperative Agreement and approval of the Project allows the County to meet its goals and objectives by working cooperatively with the City.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel,
387-5455) on April 22, 2020; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on May 19, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on May 25, 2020.