REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 23, 2020
FROM
CURT HAGMAN, Chairman and Fourth District Supervisor, Board of Supervisors
SUBJECT
Title v
Agreement with Ontario International Airport Authority for Ontario International Airport Access Control and Access Management System Project
End
RECOMMENDATION(S)
Recommendation
Approve Funding Agreement 2020-1 between the Ontario International Airport Authority and the County of San Bernardino, effective upon approval and execution by both parties, terminating December 31, 2021, pursuant to which the County will fund $250,000 of the Ontario International Airport Authority’s improvement project relating to upgrade of the Ontario International Airport’s access control and access management system for enhanced security.
(Presenter: Supervisor Curt Hagman, Fourth District, 387-4866)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this recommended agreement will not require the use of additional Discretionary General Funding (Net County Cost). As approved by the Board of Supervisors (Board) on June 11, 2019 (Item No. 106), a one-time allocation of $250,000 was provided to Economic Development’s 2019-20 budget for the purpose of projects that support the Ontario International Airport (ONT). This allocation of $250,000 will be paid to the Ontario International Airport Authority (OIAA) to fund an upgrade to the access control and access management system (ACAMS) for enhanced security.
BACKGROUND INFORMATION
The OIAA was formed under a Joint Exercise of Powers Agreement in August 2012 by the City of Ontario (City) and the County of San Bernardino (County) on August 28, 2012 (Item No. 12) to provide overall direction for the maintenance, management, operations, development and marketing of ONT for the benefit of the citizens of San Bernardino County and the economic development of the Inland Empire Region. The Joint Exercise of Powers Agreement authorizes the City and the County to make contributions, payments or advances of public funds to the OIAA for the purposes identified.
On May 23, 2017 (Item No. 3), the Board approved a funding agreement to provide $250,000 to assist the OIAA in completing a security lane expansion at Terminal 4 at ONT. The funds were transferred to OIAA in July 2017. On April 3, 2018 (Item No. 4), the Board approved a funding agreement for $250,000 to fund a portion of the OIAA’s China Airlines market media plan for the purpose of promoting ONT as a gateway to Southern California. The funds were transferred to OIAA in May 2018. On March 25, 2018, China Airlines commenced the first Trans-Atlantic passenger flight to and from ONT. Pursuant to the Joint Exercise of Powers Agreement, OIAA provided documentation to demonstrate that it used the County funds for the market media plan. On May 21, 2019 (Item No. 3), the Board approved Funding Agreement 2019-1 (Agreement 19-295) to provide $250,000 to assist the OIAA in completing an improvement project to update and install security equipment in Parking Lots 2, 3, and 4 at the ONT. On January 28, 2020 (Item No. 4) the Board approved Amendment No. 1 to Funding Agreement 2019-1 (Agreement 19-295) to extend the termination date of the agreement, from December 31, 2019, to December 31, 2021, with no change to the amount of the agreement. The termination date was extended since OIAA determined that the project would be part of a larger ONT improvement plan that included other parking lot improvements, resurfacing, and restriping.
Under the recommended Funding Agreement 2020-1, the funds will be used by OIAA to upgrade ONT’s current Access Control and Access Management System (ACAMS), procure hardware, and allow for software integration services and data migration. The ACAMS is an automated system for controlling and monitoring access of people crossing areas of differing security levels, and provides airport personnel with information needed to securely operate, enforce, and review airport security operations. Upgrade of the ACAMS system will also set the foundation for adding bio-metrics and other future access control technologies, and will allow for faster response of law enforcement and fire agencies to alarms due to integration of the ACAMS system with the Computer Aided Dispatch system of these agencies. The ACAMS system is also being upgraded to offer greater flexibility of vendors who may offer support, hardware and software integration. OIAA anticipates ongoing support costs for ONT will be reduced as a result of this upgrade. The recommended Agreement will expire on December 31, 2021.
The recommended Agreement will be presented to the OIAA Board of Commissioners for consideration at a meeting on June 25, 2020. Should the OIAA Board of Commissioners not approve this agreement, no final agreement shall be completed and no payment of the $250,000 shall be made to OIAA.
PROCUREMENT
This Project is a result of OIAA’s competitive public bid procurement where the Request for Bid was issued on November 7, 2019. Three vendors bid on the project, including ConvergeOne, Maxim Security, and Birdi and Associates. Birdi and Associates were selected based on the completeness of their bid. The contractor was awarded the project by the OIAA Board of Commissioners on March 26, 2020.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Penny Alexander-Kelley, Chief Assistant County Counsel, 387-4270) on May 29, 2020; Finance (Stephenie Shea, Administrative Analyst, 387-4919; Kathleen Gonzalez, Administrative Analyst, 387-5412) on May 19, 2020; and Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on May 19, 2020.