REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 23, 2020
FROM
LARRY AINSWORTH, Chief Information Officer, Information Services Department
SUBJECT
Title
Close Out Planning Funding Agreement with Nextel Operations, Inc.
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Planning Funding Agreement No. 06-314 with Nextel Operations, Inc., to confirm a final reconciliation of the account, certify to the Transition Administrator that the planning is complete, and close out the agreement.
(Presenter: Tim Trager, Public Safety Communications Division Chief, 388-5563)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of Amendment No. 2 to Agreement No. 06-314 will not result in the use of Discretionary General Funding (Net County Cost). The final compensation from Nextel Operations, Inc. (Nextel) is $943,017, of which $673,215 is payable to the County and $269,802 is payable to Motorola Solutions, Inc. (Motorola). The County has received $549,976 to date. The remaining $123,239 will be reimbursed by Nextel to County Real Estate Services upon the close out of this agreement for the Public Safety Radio Upgrade Project.
BACKGROUND INFORMATION
The Information Services Department (ISD) operates and maintains the County’s Public Safety Radio Communications System that is the means by which dispatch centers and public safety first responders, utilizing mobile and portable radios, communicate via voice and data transmission. This system is primarily for local government agency use. As a result of nationwide complaints of interference between public service agencies’ radio systems and new digital radio technology used by Nextel and other cellular providers since the 1990’s, the Federal Communications Commission (FCC) implemented a rebanding initiative to reduce interference between Nextel cell phones and public safety communications systems throughout the Country. This required the licensee (County) to relocate to alternate frequencies to resolve interference caused by Nextel.
In 2005, the County began a planning phase of the rebanding process involving frequency analysis, infrastructure inventories, and the development of the Planning Funding Agreement (PFA) with Nextel. On April 18, 2006 (Item No. 85), the Board of Supervisors (Board) approved the PFA, which details reimbursement for planning costs by Nextel.
The PFA established a funding plan for compensation from Nextel to the County and Motorola, the County’s rebanding vendor. Amendment No. 2 to the PFA with Nextel will confirm a final reconciliation of the account, certify to the Transition Administrator that the planning is complete, and close out the agreement as the County has relocated to alternate frequencies resolving interference caused by Nextel. This close out is necessary to receive the final reimbursement due to the County.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Bonnie Uphold, Deputy County Counsel, 387-5545) on June 1, 2020; Finance (Joon Cho, Administrative Analyst, 387-5402) on June 3, 2020; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-4376) on June 4, 2020.