REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 23, 2020
FROM
JOHN McMAHON, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Amendments to Revenue Contracts and New Position for Law Enforcement Services
End
RECOMMENDATION(S)
Recommendation
1. Approve amendments to revenue contracts with the following 14 cities and towns, extending the Sheriff/Coroner/Public Administrator’s provision of law enforcement services for one year, from July 1, 2020 through June 30, 2021, for total annual revenue of $172,752,489.
a. Amendment No. 24 to Contract No. 01-1251 with City of Adelanto in the amount of $6,734,979.
b. Amendment No. 27 to Contract No. 94-521 with City of Big Bear Lake in the amount of $4,391,427.
c. Amendment No. 33 to Contract No. 94-765 with City of Chino Hills in the amount of $15,486,384.
d. Amendment No. 27 to Contract No. 94-797 with City of Grand Terrace in the amount of $2,207,992.
e. Amendment No. 30 to Contract No. 94-937 with City of Hesperia in the amount of $17,081,620.
f. Amendment No. 36 to Contract No. 94-522 with City of Highland in the amount of $10,701,161.
g. Amendment No. 30 to Contract No. 94-523 with City of Loma Linda in the amount of $5,746,703.
h. Amendment No. 23 to Contract No. 99-376 with City of Needles in the amount of $2,847,757.
i. Amendment No. 39 to Contract No. 94-524 with the City of Rancho Cucamonga in the amount of $42,785,298.
j. Amendment No. 28 to Contract No. 94-525 with City of Twentynine Palms in the amount of $4,328,588.
k. Amendment No. 46 to Contract No. 94-909 with City of Victorville in the amount of $29,100,523.
l. Amendment No. 33 to Contract No. 94-526 with City of Yucaipa in the amount of $10,192,142.
m. Amendment No. 29 to Contract No. 94-798 with the Town of Apple Valley in the amount of $15,518,300.
n. Amendment No. 28 to Contract No. 94-832 with Town of Yucca Valley in the amount of $5,629,615.
2. Authorize the addition of one new regular position classified as Sheriff’s Service Specialist, Technical and Inspection Unit, R37C ($37,378- $51,418 annually) to fulfill contract law enforcement services level requested by the City of Needles.
(Presenter: John Ades, Captain, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The County will be reimbursed for the direct costs of providing law enforcement services and for various contract administration and overhead costs. The 2020-21 contract amendments for the 14 cities and towns totaling $172,752,489, are detailed on Attachment 1. This amount reflects an increase of $9,245,299 from the previous year, primarily due to negotiated salary increases and changes in service levels requested by the cities of Big Bear Lake, Hesperia, Needles, Victorville, and Yucaipa. Sufficient appropriation and revenue are included in the Department’s 2020-21 recommended budget.
The addition of the Sheriff’s Service Specialist position for the City of Needles will be shared with the County in a 90% City and 10% County cost distribution, which will be funded within the Sheriff/Coroner/Public Administrator’s (Department) existing budget allocation, to support operations in the Colorado River area. Approval of the necessary budget adjustments for the additions/deletions referenced below are not requested at this time, but will be included on a future countywide quarterly budget report presented to the Board of Supervisors (Board) for approval, if necessary.
BACKGROUND INFORMATION
The Department provides law enforcement services to the 14 cities and towns previously listed. The contracts with these cities and towns are amended annually to update the costs and service levels, as needed. The proposed amendments identified in Recommendation No. 1 reflect new benefit rates for safety and general employee classifications, as well as updated liability, supplies and equipment costs. The proposed amendments include the following service level adjustments as requested by the respective cities:
|
City |
Additions |
Deletions |
|
City of Big Bear Lake |
None |
1-Deputy Sheriff (Position No. 15734) |
|
City of Hesperia |
None |
1-Sheriff’s Service Specialist (Position No. 11596) 2-Office Specialist (Positions No. 13780 & 83873 Vacant) 1-4x4 Marked SUV unit 1-Pick-up truck; 1-Radio 5-Mobile Data Computers |
|
City of Needles |
1- Sheriff’s Service Specialist, 1-Pick-up truck; 1-Radio |
None |
|
City of Victorville |
1-Marked Patrol Unit |
None |
|
City of Yucaipa |
None |
1-Sheriff’s Service Specialist (Position No. 11861) 1-Pick-up truck |
The necessary new positions are typically requested outside of the annual budget process and included in the First Quarter Budget Report of the fiscal year. Approval of Recommendation No. 2 for the Sheriff’s Service Specialist (SSS) position will allow the Department to provide the services of an SSS to the City of Needles, in advance of the next quarterly budget report, and will expedite the hiring process to meet the requested contract service level.
All of the law enforcement contracts provide for termination by either party upon one-year advance written notice.
PROCUREMENT
Not applicable
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Cynthia L. O’Neill, Supervising Deputy County Counsel, and Richard D. Luczak, Deputy County Counsel, 387-5455) on May 29, 2020; Human Resources (Mark DeBoer, Assistant Director, 387-5570) on May 28, 2020; Human Finance (Carolina Mendoza, Administrative Analyst, 387-0294) on June 2, 2020; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-5423) on June 1, 2020.