REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
September 15, 2020
FROM
LUTHER SNOKE, Interim Director, Department of Public Works - Transportation
SUBJECT
Title
Amendment to Cooperative Agreement with the San Bernardino County Transportation Authority for the Cedar Avenue at Interstate 10 Interchange Project, in the Community of Bloomington
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Cooperative Agreement 18-32 (Cooperative Agreement No. 17-1001710) with the San Bernardino County Transportation Authority for the Cedar Avenue at Interstate 10 Interchange project, which increases the design cost by $1,252,000, from $6,300,000 to $7,552,000, and extends the Cooperative Agreement termination date from December 31, 2020 to December 31, 2022.
(Presenter: Brendon Biggs, Assistant Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The Department of Public Works (Department) is funded by Gas Tax revenue, fee revenue, and other federal, state and local funding. The additional $1,252,000 needed for the Cedar Avenue at Interstate 10 Interchange project in the Community of Bloomington (Project) will initially be financed by the federal Highway Infrastructure Program (HIP) funds assigned to the San Bernardino County Transportation Authority (SBCTA). Pursuant to the SBCTA Measure “I” 2010-2040 Expenditure Plan and Nexus Study, the Local Share is 30% of the Project costs and the SBCTA is responsible for the Public Share, which is 70% of the Project costs. The 30% Local Share is distributed between the City of Rialto (Rialto) 5.85%, the City of Fontana (Fontana) 3.57%, and the County of San Bernardino (County) 20.58%. The County's share of the additional design cost is estimated to be $257,700, which will be funded with the Senate Bill 1 Road Maintenance and Rehabilitation Account (RMRA). The California Department of Transportation (Caltrans), the Project’s design contractor, will draw from the State of California’s financial system for the $1,252,000 HIP funds assigned to SBCTA, as part of the SBCTA’s Public Share of the Project cost.
Approval of Amendment No. 2 increases the total Project cost by $1,252,000, from $112,067,000 to $113,319,000, and will be shared as follows:
|
AGENCY |
AMOUNT |
|
SBCTA |
$ 78,408,400 |
|
County |
$ 23,948,700 |
|
Fontana |
$ 4,154,350 |
|
Rialto |
$ 6,807,550 |
|
TOTAL |
$113,319,000 |
Under this Amendment No. 2 there is no exchange of funds; a reconciliation of the Project costs will be completed during the right-of-way and construction phases of the Project to determine participating parties’ actual contribution shares for the Project.
BACKGROUND INFORMATION
The intent of Amendment No. 2 to Cooperative Agreement No. 18-32 (Agreement) is to fund the Project’s design cost increase and extend the Agreement’s termination date from December 31, 2020 to December 31, 2022. The Project design cost is increasing by $1,252,000, from $6,300,000 to $7,552,000 as a result of the need to revise the current design plans. During the 35% design review, the project development team identified a potential savings of $15.0 million to the Project construction capital cost and Caltrans was tasked to look at various design alternatives to improve design and cost efficiency. Design refinements and efforts above and beyond those initially envisioned when the Project scope and cost estimate were developed have increased the design cost by $1,252,000. County and SBCTA staff participated in the negotiation with Caltrans in determining the additional funds needed for the design work, and was successful in reducing the cost increase to $1,252,000 from $1,629,000. This additional cost will initially be financed by HIP funding allocated to SBCTA.
This action meets the County’s and Chief Executive Officer’s goals and objectives by working with SBCTA and Caltrans to complete the design of the Project.
The proposed Project improvements consist of: 1) widening Cedar Avenue from Orange Street to Bloomington Avenue; 2) adding left and right turn lanes; 3) widening the 1-10 overcrossing; 4) replacing the Union Pacific Railroad (UPRR)/Cedar Avenue Bridge over the railroad line; 5) modifying and widening existing on and off ramps; and 6) other appurtenant work including, but is not limited to, traffic signal modification, traffic striping/markings, and drainage improvements,
On July 8, 2014 (Item No. 44), the County’s Board of Supervisors (Board) entered into Cooperative Agreement No. 14-603 (Contract No. 08-1589) with Caltrans, authorizing Caltrans to provide design work for the Project at an estimated cost of $4,000,000.
On January 23, 2018 (Item No. 39), the Board entered into Cooperative Agreement No. 18-32 (Cooperative Agreement No. 17- 1001710) with SBCTA for funding of the Project's Approval and Environmental Document, Plans, Specifications and Estimate (PS&E), and Project Management. Under this agreement, SBCTA allocated $2,300,000 for the Project's design work, and assigned the County as the lead agency for the Project's PS&E phase.
On December 18, 2018 (Item No. 49), the Board approved Amendment No. 1 to Cooperative Agreement No. 18-32 (Cooperative Agreement No.17-1001710), revising the County and SBCTA roles for the utility potholing and coordination work. There were no changes to the total Project cost estimate of $112,067,000.
On September 24, 2019 (Item No. 34), the Board approved Amendment No. 1 to Cooperative Agreement No. 14-603 (Contract No. 08-1589) with Caltrans increasing the estimated Project design cost by $2,300,000, from $4,000,000 to $6,300,000.
With the exception of the revised design cost and the extension of the Agreement termination date, all other provisions of the agreement remains the same. Project design completion is anticipated in the spring of 2021 and construction is anticipated to commence in the winter of 2021.
A companion item on today’s agenda for consideration is Amendment No. 2 to Cooperative Agreement No. 14-603 with Caltrans (Contract No. 08-1589), relative to the Project’s design cost increase of $1,252,000. Caltrans, as lead for the Project design, shall be paid up to $7,552,000 for the design work.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on August 17, 2020; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on August 24, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on August 31, 2020.