REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
September 15, 2020
FROM
WILLIAM L. GILBERT, Director, Arrowhead Regional Medical Center
SUBJECT
Title v
Amendment to Agreement with City of Colton Police Department for Law Enforcement Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Agreement No. 15-695 with City of Colton Police Department, for the provision of law enforcement services at Arrowhead Regional Medical Center, extending the term an additional six months, for total contract period of October 1, 2015 through March 31, 2021, and increasing the amount by $442,474, from $4,473,317 to a total not to exceed amount of $4,915,791.
(Presenter: William L. Gilbert, Director, 580-6150)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of the Agreement with the City of Colton Police Department (Colton PD) will not result in the use of Discretionary General Funding (Net County Cost). The additional costs of $442,474 are funded by State Medi-Cal, Federal Medicare, private insurances, and other departmental revenue. Funding sources may change in the future pending any legislative activity related to the repeal and/or replacement of the Affordable Care Act. Sufficient appropriation and revenue are included in the Arrowhead Regional Medical Center (ARMC) 2020-21 budget.
BACKGROUND INFORMATION
The approval of the recommendation will allow for continued on-site law enforcement services at ARMC as law enforcement works side-by-side with ARMC security staff and handles any potentially dangerous situations, providing for the safety, health and social service needs of County residents and others receiving care, visiting, or working at the hospital.
The Agreement provides ARMC with a variety of law enforcement services specific to the needs of a medical facility. Depending on the security situation, law enforcement’s role will include enforcing public health orders; securing the perimeter of contaminated areas; securing health care facilities; controlling crowds; investigating scenes of suspected biological terrorism; as well as protecting the health and safety of employees, visitors and patients. Colton PD law enforcement services includes four police officers on a rotating schedule for coverage 24 hours per day, seven days per week; a marked Colton PD patrol vehicle with the ARMC logo; and a Police Sergeant (20 hours per week) to provide supervision and coordination of all law enforcement activity.
PROCUREMENT
On September 15, 2015 (Item No. 12), the Board of Supervisors (Board) approved Agreement No. 15-695 with Colton PD for the provision of law enforcement services in an amount not to exceed $2,703,419 for the period of October 1, 2015, through September 30, 2018, with option to extend for one additional two-year period
On August 21, 2018 (Item No. 11), the Board approved Amendment No. 1 to Agreement No. 15-695 with City of Colton PD for the provision of law enforcement services at ARMC extending the term an additional two years through September 30, 2020 and increasing the amount by $1,769,898 from $2,703,419 to a total not to exceed amount of $4,473,317.
Based on the identified needs of ARMC, including the presence of sworn officers with the ability to detain and arrest on property, Colton PD and the County of San Bernardino Sheriff’s Department are the only two law enforcement agencies eligible to provide law enforcement services to ARMC.
County Purchasing concurs that Colton PD and the Sheriff’s Department are the only two vendors with the specialized credentials to meet the requirements of ARMC. The six-month extension of this Agreement will allow ARMC sufficient time to make a determination regarding new proposals from both agencies for a new five-year agreement to provide law enforcement services at ARMC.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Charles Phan, Deputy County Counsel, 387-5455) on August 19, 2020; Purchasing Department (Michelle Churchill, Supervising Buyer, 387-2070) on August 31, 2020; ARMC Finance (Chen Wu, Finance Budget Officer, 580-3165) on August 21, 2020; Finance (Yael Verduzco, Administrative Analyst, 387-5285) on August 24, 2020; and County Finance (Matthew Erickson, County Chief Financial Officer, 387-5423) on August 31, 2020.