REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
September 15, 2020
FROM
LAURIE ROZKO, Director, Purchasing Department
SUBJECT
Title v
Amendment to Contract with Storetrieve LLC for Record/Data Storage and Retrieval Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 7 to Contract No. 12-677 with Storetrieve LLC to extend the term through September 15, 2021 to allow for transition to a new service provider.
(Presenter: Laurie Rozko, Director, 387-2074)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The impact on each department's budget is based upon the need for record/data storage and retrieval services. Departments that require the services are responsible for ensuring there is adequate funding in their budgets. The amount spent to date for the term of the agreement is $4,206,646 with an average annual expenditure of $562,010.
BACKGROUND INFORMATION
Approval of this item will enable the time needed for the County to transition to the vendor that will be contracted as a result of Request for Proposals (RFP) No. AGENCY20-PURC-3757. Due to the maximum possible daily output from Storetrieve and the number of cartons in storage, it is estimated that the County will need nine to ten months to fully transition all stored documents and data over to a new service provider; Storetrieve did not submit a response to the RFP.
On September 11, 2012 (Item No. 41), the Board of Supervisors (Board) approved Agreement No. 12-677 with Storetrieve LLC in the estimated amount of $2,700,000 for the provision of offsite record/data storage and retrieval services for the period of September 15, 2012 through September 15, 2017, plus two one-year option...
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