REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
September 15, 2020
FROM
LAURIE ROZKO, Director, Purchasing Department
SUBJECT
Title
Ratify Purchases for Novel Coronavirus/COVID-19
End
RECOMMENDATION(S)
Recommendation
Ratify action taken by the Director of Purchasing to make purchases over $200,000 in response to COVID-19 for the period of May 13, 2020 through August 15, 2020.
(Presenter: Laurie Rozko, Director, 387-2074)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will ratify the following purchases and does not result in the use of additional Discretionary General Funding (Net County Cost).
|
DATE |
DEPARTMENT |
ITEM NAME |
SUPPLIER NAME |
TOTAL VALUE |
|
5/19/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
THE TAMALE FACTORY |
$490,000 |
|
5/19/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
PRIME HOSPITALITY INC |
$402,000 |
|
5/20/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
SHAWNA J. RIDER |
$385,000 |
|
5/20/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
SPRING HOUSE RESTAURANT INC. |
$310,000 |
|
5/20/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
GOURMET CATERING INC. |
$578,000 |
|
5/20/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
NK INVESTMENT LP |
$335,000 |
|
5/20/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
DT ONTARIO HOTEL PTRNS LESSEE |
$400,000 |
|
5/21/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
PHYSICIAN SERVICES |
CEP AMERICA - CALIFORNIA |
$258,175 |
|
5/22/2020 |
HUMAN SERVICES |
COMPUTERS |
NEWPORT WEST COMPUTERS INC |
$270,480 |
|
5/26/2020 |
HUMAN SERVICES |
INFORMATION TECHNOLOGY SWITCHES |
PRESIDIO NETWORKED SOLUTIONS |
$211,076 |
|
5/27/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
LA FORTUNA |
$402,000 |
|
5/27/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
COVER GOWNS |
MEDLINE INDUSTRIES INC |
$333,060 |
|
5/29/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
NITRILE GLOVES |
MEDLOGIX SURGICAL SOLUTIONS LLC |
$213,800 |
|
6/2/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
COVER GOWNS |
MEDLINE INDUSTRIES INC |
$245,000 |
|
6/4/2020 |
DEPARTMENT OF BEHAVIORAL HEALTH |
LAPTOPS |
DELL MARKETING LP |
$350,914 |
|
6/10/2020 |
HUMAN SERVICES ADMINISTRATION |
SOFTWARE LICENSES |
SIDEPATH INC |
$204,998 |
|
6/10/2020 |
OFFICE OF EMERGENCY SERVICES |
FACILITY RENTAL |
NATIONAL ORANGE SHOW |
$403,140 |
|
6/11/2020 |
RISK MANAGEMENT |
KN95 MASKS |
BETA HEALTHCARE GROUP RMA |
$224,588 |
|
6/11/2020 |
INLAND COUNTIES EMERGENCY MEDICAL AGENCY |
OXYGEN TANKS |
PACIFIC CONSOLIDATED INDUSTRIES |
$207,211 |
|
6/12/2020 |
DEPARTMENT OF PUBLIC HEALTH |
COVID TEST KITS |
LABORATORY CORPORATION OF AMERICA |
$420,021 |
|
6/18/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
COVID TEST KITS |
BIOFIRE DIAGNOSTICS LLC |
$628,210 |
|
7/1/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
ISOLATION GOWNS |
CRM HOLDINGS LLC |
$526,100 |
|
7/1/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
ISOLATION GOWNS |
INNOVATION SPECIALTIES INC. |
$386,896 |
|
7/1/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
NURSING SERVICES |
PROCARE ONE NURSES LLC |
$228,649 |
|
7/8/2020 |
OFFICE OF EMERGENCY SERVICES |
RESTROOM AND SHOWER TRAILER RENTAL |
UNITED SITE SERVICES OF CALIFORNIA INC |
$749,561 |
|
7/9/2020 |
PURCHASING |
HAND SANITIZER DISPENSERS |
BLON MEDICAL TECHNOLOGIES INC |
$296,000 |
|
7/9/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
N95 MASKS |
HENRY SCHEIN INC |
$311,300 |
|
7/14/2020 |
DEPARTMENT OF PUBLIC HEALTH |
COVID TEST KITS |
LABORATORY CORPORATION OF AMERICA |
$1,313,323 |
|
7/17/2020 |
ARROWHEAD REGIONAL MEDICAL CENTER |
COVID TEST KITS |
BIOFIRE DIAGNOSTICS LLC |
$4,029,400 |
|
7/20/2020 |
PUBLIC HEALTH |
NURSING SERVICES |
RCM TECHNOLOGIES (USA) INC |
$260,000 |
|
7/21/2020 |
COMMUNITY DEVELOPMENT AND HOUSING |
PROJECT ROOM KEY LODGING |
AVIAH HOSPITALITY |
$245,700 |
|
7/23/2020 |
REGISTRAR OF VOTERS |
DISINFECTING WIPES |
OMEGA INDUSTRIAL SUPPLY INC |
$253,550 |
|
7/27/2020 |
OFFICE OF EMERGENCY SERVICES |
TEST SITE NURSING SERVICES |
CARE STAFFING PROFESSIONALS INC |
$260,000 |
|
7/27/2020 |
OFFICE OF EMERGENCY SERVICES |
TEST SITE NURSING SERVICES |
MAXIM HEALTHCARE SERVICES INC |
$455,000 |
|
7/27/2020 |
OFFICE OF EMERGENCY SERVICES |
TEST SITE NURSING SERVICES |
RCM TECHNOLOGIES (USA) INC |
$1,053,000 |
|
7/29/2020 |
REGISTRAR OF VOTERS |
SCANNERS |
DOMINION VOTING SYSTEMS INC |
$2,500,046 |
|
7/29/2020 |
COUNTY FIRE |
BUILDING LEASE |
SAN BERNARDINO INTERNATIONAL AIRPORT |
$335,419 |
|
7/30/2020 |
OFFICE OF EMERGENCY SERVICES |
RESTROOM AND SHOWER TRAILER RENTAL |
UNITED SITE SERVICES OF CALIFORNIA INC |
$246,522 |
|
8/3/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
THE TAMALE FACTORY |
$239,000 |
|
8/3/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
PRIME HOSPITALITY INC |
$224,000 |
|
8/3/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
LA FORTUNA |
$202,000 |
|
8/4/2020 |
PURCHASING |
INFRARED THERMOMETER KIOSKS |
BLON MEDICAL TECHNOLOGIES INC |
$279,000 |
|
8/6/2020 |
AGING AND ADULT SERVICES |
FOOD PROGRAM |
KOMBU KITCHEN LLC |
$230,000 |
|
|
|
|
TOTAL |
$21,897,139 |
The above-listed expenditures include necessary purchases to respond to the COVID-19 pandemic by both County departments, where the cost was directly charged to County departmental budgets, and the Purchasing Department (Purchasing) where costs were initially charged to Purchasing’s budget and reimbursed, or will be reimbursed, by other departments. Each department is responsible for tracking and reporting their respective costs for the purpose of seeking FEMA, Coronavirus Aid, Relief, and Economic Security (CARES) Act reimbursements, or any other applicable funding sources.
BACKGROUND INFORMATION
On March 4, 2020, the State of California declared a state of emergency as a result of the COVID-19 outbreak. On March 10, 2020, the San Bernardino County (County) Public Health Officer declared a local health emergency and the Board of Supervisors (Board) authorized the Purchasing Agent to make necessary emergency purchases of goods, services, equipment and personnel in response to the COVID-19 pandemic.
On April 7, 2020 (Item No. 39), the Board approved a $4.0 million increase to Purchasing’s appropriation to acquire personal protective equipment (PPE) for County departments, with the understanding that the expenditures would be reimbursed by County departments. On May 7, 2020, the Board approved a $7.5 million increase in appropriation for Purchasing to make purchases of PPE and supplies to assist businesses as part of the COVID Compliant Partnership Program. Under this Program, businesses have been purchasing supplies at the County’s rate. On May 19, 2020, the Board approved an additional $6.0 million for Purchasing to continue to make bulk purchases of supplies for County departments.
As of July 31, 2020, approximately $11.6 million has been spent, $3.0 million for supplies for businesses and $8.6 for supplies for County departments. In response to the ongoing need for COVID-19 supplies, a companion item on today’s Board calendar seeks approval for an additional $5.0 million in appropriation for County department supplies that are necessary to respond to and mitigate the current COVID-19 pandemic.
Under County Policy 11-04, emergency purchases exceeding $200,000 are to be presented to the Board for ratification following the emergency. Due to the duration of this emergency, Purchasing presents an item to the Board for approval of emergency purchases each quarter.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on August 21, 2020; Finance (Joon Cho, Administrative Analyst, 387-5402) on August 28, 2020; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-4376) on August 28, 2020.