REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
September 15, 2020
FROM
BOB DUTTON, Assessor-Recorder-County Clerk
SUBJECT
Title
Contract with Array Information Technology, Inc. to provide System Integration Services for the Assessor's Information Management System Project
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RECOMMENDATION(S)
Recommendation
1. Approve a contract with Array Information Technology, Inc. to provide system integration services for the Assessor's Property Information Management System Modernization Project in an amount not to exceed $24,515,030 beginning September 15, 2020 through June 30, 2025.
2. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments to the 2020-21 Budget, as identified in the Financial Impact Section, to establish budget authority for the costs associated with the Assessor's Property Information Management System Modernization Project. (Four Votes Required).
(Presenter: Bob Dutton, Assessor-Recorder-County Clerk, 382-3207)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will result in the use of additional Discretionary General Funding (Net County Cost). The estimated total cost of the 5-year contract with Array Information Technology, Inc. (Array) is not to exceed $24,515,030 (Contract - $22,925,106; Contingency - $1,589,924).
The estimated implementation cost for the Assessor's Information Management System (AIMS) project is $30.0 million. Implementation costs are to be funded from the New Property Information Management System (PIMS) Replacement Reserve over a five-year period including three years of development and implementation plus two years of post go-live support. Established in 2019-20, the Reserve will be fully funded in 2021-22 after a scheduled $12.5 million contribution. The d...
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