San Bernardino header
File #: 3164   
Type: Consent Status: Passed
File created: 11/4/2020 Department: Auditor-Controller/Treasurer/Tax Collector
On agenda: 11/17/2020 Final action: 11/17/2020
Subject: KnowledgeLake Software License Exchange Agreement
Attachments: 1. ATT-ATC-11-17-20-QuickStart Implementation, 2. CON-ATC-11-17-20-KnowledgeLake, 3. COV-ATC-11-17-20-KnowledgeLake
REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION

November 17, 2020

FROM
ENSEN MASON, Auditor-Controller/Treasurer/Tax Collector

SUBJECT
Title
KnowledgeLake Software License Exchange Agreement
End

RECOMMENDATION(S)
Recommendation
1. Approve Software License Exchange Agreement and Cloud Service Subscription Agreement with KnowledgeLake, Inc. for subscription software as a service for the two-year period of November 30, 2020, through November 29, 2022, in the amount of $29,124 for year one and $33,201 for year two, for a total amount of $62,325.
2. Designate the Auditor-Controller/Treasurer/Tax Collector or their designee to execute the Functional Design document and any subsequent non-substantive amendments on behalf of the County, subject to review by County Counsel.
3. Direct the Auditor-Controller/Treasurer/Tax Collector to transmit all documents and amendments in relation to this agreement to the Clerk of the Board of Supervisors within 30 days of execution.
(Presenter: Doug Boyd, Assistant Auditor-Controller/Treasurer/Tax Collector, 382-7004)
Body

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.

FINANCIAL IMPACT
This item will not result in the use of additional Discretionary General Funding (Net County Cost). Sufficient appropriation has been included in the Auditor-Controller/Treasurer/Tax Collector's (ATC) 2020-21 budget and will be included in future recommended budgets.

BACKGROUND INFORMATION
In February 2013, ATC implemented a Microsoft SharePoint (SharePoint) Enterprise system and selected KnowledgeLake, Inc. (KnowledgeLake) to provide its proprietary image-capturing software that was fully integrated with SharePoint. The SharePoint system allows document images to be shared across ATC, while KnowledgeLake software provides the tool for the ongoing capture, indexing, a...

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