REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
January 5, 2021
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative
SUBJECT
Title
2019 Public Safety Power Shutoff Funding Plan
End
RECOMMENDATION(S)
Recommendation
1. Approve the 2019 Public Safety Power Shutoff Funding Plan in the amount of $925,870 related to the 2019 Public Safety Power Shutoff Resiliency Subrecipient Allocation Agreement with California Governor’s Office of Emergency Services for assistance in preparing for and responding to Public Safety Power Shutoff events with a performance period of July 1, 2019 through October 31, 2022.
2. Approve purchase of the following unbudgeted fixed assets as part of the 2019 Public Safety Power Shutoff Funding Plan:
a. Generac Magnum 100kVA Mobile Diesel Generator Model# MDG100DF4 - $213,000.
b. Generac Magnum 35kVA Mobile Diesel Generator Model# MMG35DF4 - $180,000.
3. Approve 2020-21 budget adjustments, as detailed in the Financial Impact section, for fixed asset purchases and other costs associated with the 2019 Public Safety Power Shutoff Funding Plan and authorize the Auditor-Controller/Treasure/Tax Collector to post the budget adjustments (Four votes required).
4. Authorize the Chairman of the Board of Supervisors, Chief Executive Officer or San Bernardino County Fire Protection District Fire Chief/Fire Warden, Deputy Fire Chief, Finance Officer and/or Emergency Services Manager to proceed with the following actions on behalf of the County of San Bernardino in regards to the 2019 Public Safety Power Shutoff Resiliency Subrecipient Allocation Agreement:
a. Execute and file documents with California Governor’s Office of Emergency Services.
b. Act as signatories for grant reimbursement claims, performance reports, and other documents required to administer the grant.
(Presenter: Daniel Muñoz, Emergency Services Manager, 356-3998)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The 2019 Public Safety Power Shutoff Funding Plan of $925,870, which includes $915,520 from California Governor’s Office of Emergency Services and $10,350 of accrued interest, will be used for equipment purchases and other costs eligible under the Public Safety Power Shutoff (PSPS) program to mitigate the impact of utility use of PSPS on public health, safety, and commerce in affected communities.
Approval of this item also authorizes the following 2020-21 budget adjustments necessary to proceed with PSPS Funding Plan expenditures:
|
Funds Center |
Commitment Item |
Description |
Action |
Amount |
|
1089992427 |
54404040 |
Equipment Purchases |
Increase |
$393,000 |
|
1089992427 |
52002135 |
Special Department Expense |
Increase |
$225,520 |
|
1089992427 |
52002855 |
General Maintenance |
Increase |
$46,350 |
|
1089992427 |
55405012 |
Transfers Out - Svcs and Supplies |
Increase |
$75,000 |
|
1089992427 |
52002445 |
Other Professional Services |
Decrease |
($736,273) |
|
1089992427 |
40308500 |
Interest Revenue |
Increase |
$3,597 |
BACKGROUND INFORMATION
On December 10, 2019 (Item No. 12), the Board of Supervisors (Board) ratified the Fiscal Year 2019 PSPS Resiliency Subrecipient Allocation Agreement with the California Governor’s Office of Emergency Services (Cal OES). This agreement, which has a performance period of July 1, 2019 through October 31, 2022, provides $915,520 to the County for assistance in preparing for and responding to PSPS events. This amount has been augmented with accrued interest of $10,350 since December 2019, for a total of $925,870 currently available for use.
In the past year, the San Bernardino County Office of Emergency Services has been preparing a plan for the specific use of the County’s 2019 PSPS Resiliency Subrecipient Allocation. Eligible uses of this allocation include one-time costs to secure equipment to facilitate communities function during the power interruptions, as well as development/update of contingency plans for electrical disruptions. The plan was developed in collaboration with the San Bernardino County Operational Area (OA) to support critical infrastructure and resiliency county-wide with a particular focus on public safety, vulnerable communities, and individuals with access and functional needs.
The recommended 2019 PSPS Funding Plan, which identifies how the County’s 2019 PSPS Resiliency Subrecipient Allocation will be spent, is as follows:
|
Description |
Amount |
|
Generac Magnum 100kVA Mobile Diesel Generator Model# MDG100DF4 |
$213,000 |
|
Generac Magnum 35kVA Mobile Diesel Generator Model# MMG35DF4 |
$180,000 |
|
Infrastructure site pre-wire kit for generator connection |
$193,000 |
|
Generator power distribution spider box and cable kit |
$32,520 |
|
Monthly generator testing and maintenance services |
$46,350 |
|
Power Outage Public Education Materials |
$75,000 |
|
Continuity of Operations Plan (COOP) |
$100,000 |
|
Access and Functional Needs Plan (AFN) |
$86,000 |
|
Total |
$925,870 |
Although the performance period of the 2019 PSPS Resiliency Subrecipient Allocation Agreement was effective July 1, 2019, none of these funds have been spent pending Board approval of the 2019 PSPS Funding Plan. Approval of this item will allow the County to begin spending these funds to assist communities/individuals affected by the shutdowns. This approval also authorizes certain representatives of the County and the San Bernardino County Fire Protection District, as listed in Recommendation 2, to execute and submit any documents required by Cal OES to administer the 2019 PSPS Resiliency Subrecipient Allocation Agreement.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Scott Runyan, Deputy County Counsel, 387-5455) on December 10, 2020; Auditor-Controller/Treasure/Tax Collector (Erika Gomez, General Accounting Manager, 382-3196) on December 16, 2020; Finance (Tom Forster, Administrative Analyst, 387-4635) on December 16, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on December 17, 2020.