REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
May 4, 2021
FROM
MARLENE HAGEN, Director, Children and Family Services
SUBJECT
Title
Amendment to Contracts with Agencies to Provide Wraparound Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 3, effective July 1, 2021, to contracts with the following agencies to provide Wraparound Services, updating contract language and extending the contracts six months with no change to the total combined contracts amount of $153,040,000, for the total contract period of July 1, 2016 through December 31, 2021:
1. Lutheran Social Services, Contract No. 16-325, for the contract amount of $17,628,800.
2. South Coast Children’s Society, Inc., Contract No. 16-326, for the contract amount of $46,275,100.
3. Uplift Family Services, Contract No. 16-327, for the contract amount of $46,275,100.
4. Victor Community Support Services, Inc., Contract No. 16-328, for the contract amount of $42,861,000.
(Presenter: Marlene Hagen, Director, 387-2792)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
This item does not require additional Discretionary General Funding (Net County Cost). The total combined contracts amount of $153,040,000 is funded by Realignment 1991 45% ($68,868,000), Realignment 2011 40% ($61,216,000), and Net County Cost 15% ($22,956,000). Adequate appropriation and revenue will be included in the Foster Care 2021-22 recommended budget.
BACKGROUND INFORMATION
The recommended amendments will allow Children and Family Services (CFS) to continue to contract with Wraparound Services providers who develop, provide, and document wraparound service activities. These activities include, but are not limited to, in-home therapeutic services, home/child safety services, coaching and mentoring, housing and utility assistance, educational supplies, afterschool services, tutoring services, appropriate employment clothing, tools of the trade, transportation vouchers, bus passes, and gas cards. All services are provided in a manner consistent with the Wraparound Services philosophy of providing intensive services to children with serious behavior and/or emotional difficulties at the lowest placement level possible. These services allow children to remain in their homes and communities instead of being placed in a group home setting. When returning to home is not an option, the child may receive Wraparound Services in a foster home.
Wraparound Services provide foster care children and probation wards with service alternatives to group home care through the development of expanded family based services. Services include individualized or “wraparound” services, where services are wrapped around the child living with his or her birth parent, relative, nonrelative extended family member, adoptive parent, licensed and certified foster parent, or guardian. These services are designed to be intensive, child-focused, family-centered, and community-based and are tailored to build on the strengths of each eligible child and family and address each child and family’s unique and changing needs. The average cost per child is between $47,000 and $94,000 annually, depending on the Standardized Schedule of Rates for each Rate Classification Level established by the California Department of Social Services and eligibility rules.
The recommended amendment to the contracts listed in the Recommendation update contact language and extend the contracts for a six-month period through December 31, 2021, with no change to the contract amounts. CFS is requesting the extension in order to complete the procurement process under way for these services, which has been delayed due to the COVID-19 pandemic. The procurement for Wraparound Services is a joint endeavor between the Department of Behavioral Health and CFS. The six-month extension will provide sufficient time to complete a competitive procurement for new contracts effective January 1, 2022. CFS will present the resulting recommended contracts to the Board of Supervisors (Board) for approval prior to the January 1, 2022 start date. Contractor performance will be monitored by review of monthly reports and an annual audit to ensure compliance with the administrative, program, and fiscal terms and conditions of the contracts.
PROCUREMENT
On June 14, 2016 (Item No. 40), as the result of a formal procurement, the Board approved contracts with the agencies listed in the Recommendation, in the total combined contract amount of $88,440,000, for the contract period of July 1, 2016 through June 30, 2019, with the option to extend for two additional one-year periods, contingent upon funding and contractor performance.
On May 21, 2019 (Item No. 48), the Board approved Amendment No. 1, effective July 1, 2019, to the contracts, exercising the first one-year option to extend the contracts, increasing the total combined contract amount by $32,300,000 to $120,740,000, for the contract period of July 1, 2016 through June 30, 2020.
On April 7, 2020 (Item No. 16), the Board approved Amendment No. 2, effective July 1, 2020, to the contracts, exercising the final one-year option to extend the contracts, increasing the total combined contract amount by $32,300,000 to $153,040,000, for the contract period of July 1, 2016 through June 30, 2021.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Jennifer Mulhall-Daudel, Contracts Manager, 388-0241) on March 23, 2021; County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on March 24, 2021; Purchasing (Stacey Chou, Buyer III, 387-3377) on March 26, 2021; Finance (John Hallen, Administrative Analyst, 388-0208) on April 14, 2021; and County Finance and Administration (Tanya Bratton, Deputy Executive Officer, 388-0332) on April 14, 2021.