REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 8, 2021
FROM
SHARON NEVINS, Director, Aging and Adult Services
SUBJECT
Title v
Relief of Liability for Prepaid Cards
End
RECOMMENDATION(S)
Recommendation
Approve request for relief of liability in the amount of $255, in accordance with Chapter 5 (Shortages and Losses) and Chapter 19 (Prepaid Debit Cards, Gift Cards and Gift Certificates, Vouchers and Coupons) of the Auditor-Controller/Treasurer/Tax Collector's Internal Control and Cash Manual, for prepaid card handling error.
(Presenter: Glenda Jackson, Deputy Director - Chief Public Guardian, 891-3917)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item does not impact Discretionary General Funding (Net County Cost). The Department of Aging and Adult Services (DAAS) has adequate appropriation to accommodate the loss of $255 in the 2020-21 budget.
BACKGROUND INFORMATION
DAAS provides prepaid negotiables via assessments completed by the Adult Protective Services program in order to assist seniors in improving or maintaining choice, independence, and quality of life. Prepaid cards are provided to seniors in need of transportation and food to support their efforts to remain healthy and involved in their communities. During a reconciliation of prepaid card inventory, one of DAAS' district locations discovered a difference of $255 in the prepaid card inventory log. DAAS management investigated the difference and found that it was due to a handling error resulting in the loss of a folder pouch containing the prepaid cards. The cards are intended for Adult Protective Service practitioners to provide to clients when an emergency arises. Upon thorough investigation of the circumstances surrounding the loss, DAAS determined that it was due to a handling error within the district locat...
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