REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
June 8, 2021
FROM
SHARON NEVINS, Director, Department of Aging and Adult Services
SUBJECT
Title
Amendment to Revenue Contract with California Department of Aging for Area Plan Services for Extension of 2020-21 Program Funding
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2, effective June 8, 2021, to the 2020-21 Revenue Contract No. 20-359 (State Revenue Agreement No. AP-2021-20) with the California Department of Aging to provide Area Plan services, extending the contract term for one additional year to carry forward State General Fund Augmentation for the Nutrition Program and the State Funding for Quarterly Visits for the Ombudsman Programs for a total contract period of July 1, 2020 through June 30, 2022, with no change to the contract amount of $8,629,827.
(Presenter: Glenda Jackson, Deputy Director - Chief Public Guardian, 891-3917)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
This item does not impact Discretionary General Funding (Net County Cost). The contract amount of $8,629,827 for Area Plan (AP) services is approximately 20% State ($1,725,965) and 80% Federal ($6,903,862) allocated from the California Department of Aging (CDA). Adequate appropriation and revenue have been included in the Department of Aging and Adult Services’ (DAAS) 2020-21 budget and will be included in the 2021-22 recommended budget.
BACKGROUND INFORMATION
AP services provided to clients include congregate and home delivered meals, information and assistance, legal assistance, supportive services, personal care, assisted transportation and bus passes, family caregiver support, disease prevention, health promotion and Long-Term Care Ombudsman services, including elder abuse prevention programs.
The recommended amendment specifically extends the current fiscal year contract term through June 30, 2022 and allows for expending funds during this period only for the State-funded augmentation to the nutrition program and the State funding for quarterly visits for the Ombudsman Program. The extension will provide 8,800 meals to seniors under the nutrition program and permit Ombudsman staff to visit 154 nursing facilities and residential care facilities for the elderly quarterly.
The Federal Older Americans Act (OAA) promotes the welfare and dignity of older adults by providing valuable services in order to enable older adults to be independent, remain in their communities, and assist them to be engaged citizens. In 1976, the State of California designated the County of San Bernardino as an Area Agency on Aging. As a result of this designation, DAAS receives funding to administer AP services.
On June 9, 2020 (Item No. 3), the Board of Supervisors (Board) approved County Revenue Contract No. 20-359 (State Revenue Agreement No. AP-2021-20) to provide AP services in the amount of $8,161,970, for the period of July 1, 2020 through June 30, 2021. In addition, this item adopted a resolution authorizing the Chairman of the Board of Supervisors, the Chief Executive Officer, or the DAAS Director to execute all documents, including any subsequent non-substantive amendments, in relation to State Revenue Agreement No. AP-2021-20, on behalf of the County, subject to review by County Counsel.
On March 23, 2021 (Item No. 7), the Board approved Amendment No. 1, effective July 1, 2021, to Contract No. 20-359, increasing the total contract amount by $467,857, from $8,161,970 to $8,629,827, with no change to the contract period of July 1, 2020 through June 30, 2021.
The recommended Amendment extends the contract term for an additional year, from July 1, 2021 to June 30, 2022, allowing DAAS to expend the 2020-21 fiscal year State General Funds Nutrition Augmentation and the Quarterly Visits Ombudsman funding during the extension period due to the slow-down in services due to COVID-19.
PROCUREMENT
Not Applicable.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Jennifer Mulhall-Daudel, Contracts Manager, 388-0241) on May 11, 2021; County Counsel (Jacqueline Carey-Wilson, Deputy County Counsel, 387-5455) on May 12, 2021; Finance (Christopher Lange, Administrative Analyst, 386-8393) on May 12, 2021; and County Finance and Administration (Tanya Bratton, Deputy Executive Officer, 388-0332) on May 12, 2021.