San Bernardino header
File #: 4539   
Type: Consent Status: Passed
File created: 7/6/2021 Department: Real Estate Services-Project Management Division
On agenda: 7/13/2021 Final action: 7/13/2021
Subject: Advertise for Competitive Bids for General Building, General Engineering, and Mechanical Job Order Contract Services
Attachments: 1. ATT-RESD-PMD-071321-Specs- General Engineering JOC - GEJOC13_Part4, 2. ATT-RESD-PMD-071321-Specs- Mechanical JOC - MJOC14 _Part1, 3. ATT-RESD-PMD-071321-Specs- Mechanical JOC - MJOC14 _Part2, 4. ATT-RESD-PMD-071321-Specs- Mechanical JOC - MJOC14_Part3, 5. ATT-RESD-PMD-071321-Specs- Mechanical JOC - MJOC14_Part4, 6. ATT-RESD-PM-071321-Bid Docs- General Building JOC - GBJOC16, 7. ATT-RESD-PM-071321-CTC- General Building JOC - GBJOC16_Part1, 8. ATT-RESD-PM-071321-CTC- General Building JOC - GBJOC16_Part2, 9. ATT-RESD-PM-071321-CTC- General Building JOC - GBJOC16_Part3, 10. ATT-RESD-PM-071321-CTC- General Building JOC - GBJOC16_Part4, 11. ATT-RESD-PM-071321-Specs- General Building JOC - GBJOC16_Part1, 12. ATT-RESD-PM-071321-Specs- General Building JOC - GBJOC16_Part2, 13. ATT-RESD-PM-071321-Specs- General Building JOC - GBJOC16_Part3, 14. ATT-RESD-PM-071321-Specs- General Building JOC - GBJOC16_Part4, 15. ATT-RESD-PM-071321-Specs- General Building JOC - GBJOC16_Part5, 16. ATT-RESD-PMD-071321-Bid Docs- General Engineering JOC - GEJOC13, 17. ATT-RESD-PMD-071321-Bid Docs- Mechanical JOC - MJOC14, 18. ATT-RESD-PMD-071321-CTC- General Engineering JOC - GEJOC13-Part 1, 19. ATT-RESD-PMD-071321-CTC- General Engineering JOC - GEJOC13-Part2, 20. ATT-RESD-PMD-071321-CTC- General Engineering JOC - GEJOC13-Part3, 21. ATT-RESD-PMD-071321-CTC- Mechanical JOC - MJOC14 _Part1, 22. ATT-RESD-PMD-071321-CTC- Mechanical JOC - MJOC14 _Part2, 23. ATT-RESD-PMD-071321-CTC- Mechanical JOC - MJOC14 _Part3, 24. ATT-RESD-PMD-071321-Specs- General Engineering JOC - GEJOC13_Part1, 25. ATT-RESD-PMD-071321-Specs- General Engineering JOC - GEJOC13_Part2, 26. ATT-RESD-PMD-071321-Specs- General Engineering JOC - GEJOC13_Part3, 27. Item #45 Executed BAI

REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS

OF SAN BERNARDINO COUNTY

AND RECORD OF ACTION

 

July 13, 2021

 

FROM

TERRY W. THOMPSON, Director, Real Estate Services Department - Project Management

         

SUBJECT                      

Title                     

Advertise for Competitive Bids for General Building, General Engineering, and Mechanical Job Order Contract Services

End

 

RECOMMENDATION(S)

Recommendation

1.                     Approve the bid documents for the General Building Job Order Contract services and authorize the Assistant Director of the Real Estate Services Department - Project Management to advertise for competitive bids for five one-year, not-to-exceed $3,000,000 each, General Building Job Order Contracts.

2.                     Approve the bid documents for the General Engineering Job Order Contract services and authorize the Assistant Director of the Real Estate Services Department - Project Management to advertise for competitive bids for three one-year, not-to-exceed $2,000,000 each, General Engineering Job Order Contracts.

3.                     Approve the bid documents for the Mechanical Job Order Contract services and authorize the Assistant Director of the Real Estate Services Department - Project Management to advertise for competitive bids for two one-year, not-to-exceed $3,000,000 each, Mechanical Job Order Contracts.

(Presenter: Terry W. Thompson, Director, 387-5000)

Body

 

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES

Improve County Government Operations.

Operate in a Fiscally-Responsible and Business-Like Manner.

 

FINANCIAL IMPACT

Approval of the bid documents and the advertisement for competitive bids for Job Order Contract (JOC) services may or may not result in the use of Discretionary General Funding (Net County Cost).  After the receipt and analysis of the bids, recommendations will be presented to the Board of Supervisors (Board) for the award of five General Building, three General Engineering and two Mechanical JOC services contracts.  These resulting contracts will be unencumbered one-year contracts, which will be funded from projects approved by the Board as part of the Capital Improvement Program or reimbursed from available funds in the budgets of the departments that initiate the projects.  The recommended contracts will have no guaranteed minimum value of work to be ordered under each contract.

 

BACKGROUND INFORMATION

Public Contract Code Section 20128.5 authorizes the County to use JOC services to rapidly engage contractors to perform the repair, renovation, remodeling, or other repetitive work at existing public facilities utilizing a unit price structure.  JOC gives an alternative to traditional procurement methods, which allows projects to be completed quickly with competitive pricing.  The savings of time, effort and cost of the JOC program supports the County and Chief Executive Officer Goals to Operate in a Fiscally-Responsible and Business-Like Manner and Improve County Government Operations.  Award of the General Building, General Engineering, and Mechanical contracts will ensure availability of funds and contractors to perform work in these specific areas for future projects.

 

PROCUREMENT

A mandatory pre-bid meeting for prospective bidders will be conducted at 2:00 P.M. on July 27, 2021, via an online meeting platform.  This meeting is for the purpose of discussing the JOC concept from the County and contractor’s perspective and answering questions.  The bid opening is scheduled for 3:00 P.M. on August 17, 2021, in the Real Estate Services Department.

 

The lowest responsive and responsible prequalified bidders will be recommended to the Board for the award of five General Building, three General Engineering, and two Mechanical Job Order contracts.  Following the contract awards, the County will provide the contractor with a scope of work to perform specific project tasks, and the contractor will provide a lump sum cost for the work based upon the unit prices bid by the contractor.

 

The plans and specifications, including the Construction Task Catalog®, are on file with the Clerk of the Board.

 

REVIEW BY OTHERS

This item has been reviewed by County Counsel (Katherine Hardy, Deputy County Counsel, 387-5455) on June 2, 2021; Purchasing Department (Bruce Cole, Supervising Buyer, 387-2148) on June 17, 2021; Real Estate Services Department-Project Management (Kevin Ryan, Assistant Director, 387-5000) on June 14, 2021; Real Estate Services Department (Jennifer Costa, Assistant Director, 387-5000) on June 14, 2021; Finance (Wen Mai, Administrative Analyst, 387-4020) on June 23, 2021; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on June 28, 2021.