REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 27, 2021
FROM
BRENDON BIGGS, Director, Department of Public Works - Transportation
SUBJECT
Title
Surplus and Sale of Equipment
End
RECOMMENDATION(S)
Recommendation
1. Declare that the following equipment is fully depreciated, as surplus and no longer meets air quality requirements, has reached its service life and/or is no longer necessary to meet the needs of the Department of Public Works and has been replaced:
a. Equipment No. 021007 a 2001 Trackless MTRT (VIN No. 3T5TD1974) with an estimated value of $10,000;
b. Equipment No. 051090 a 2008 CAT 140H Grader (VIN No. CAT0140MHB9M00459) with an estimated value of $35,000;
c. Equipment No. 049047 a 2001 CAT IT38G Loader (VIN No. 7BS01074) with an estimated value of $25,000;
d. Equipment No. 019608 a 2003 International Multi Body (VIN No. 1HTWPADT33J065989) with an estimated value of $25,000.
2. Authorize the sale of the fixed assets identified in Recommendation No. 1, to be coordinated through the Purchasing Department, Surplus Property Division.
3. Authorize the Director of Fleet Management to execute all necessary documentation to transfer title.
4. Authorize the Department of Public Works to retain the proceeds from the sale of the fixed assets identified in Recommendation No. 1 and deposit such proceeds into the Transportation Equipment Fund to offset costs of future equipment purchases.
(Presenter: Brendon Biggs, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The fully depreciated equipment values are estimated at $95,000, collectively, based on proceeds from recent auctions of similar fixed assets. The funds raised by the sale of the fixed assets identified in Recommendation No. 1 will be used to pay any applicable auction fees. Any remaining funds will be returned to the Department of Public Works (Department) Transportation Equipment Fund (6650002008) to assist in the purchase of future equipment as needed.
BACKGROUND INFORMATION
The Department owns and operates a number of vehicles and heavy equipment pursuant to its mission of maintaining County roads. Department staff has determined that it is no longer economically beneficial to the Department to continue to maintain and/or repair the surplus assets identified in this item.
Disposing of these surplus assets aligns with the County and Chief Executive Officer goals and objectives to improve County government operations and to operate in a fiscally-responsible and business-like manner.
The equipment has been replaced by newer units, which produce fewer emissions in accordance with mandates from the California Air Resources Board. Selling the older units is necessary to continue our compliance with the South Coast Air Quality Management District. Heavy equipment that does not meet air quality standards must be sold out of state. Once approved for surplus, the equipment will be sent to the County’s contracted auction vendors for disposition, coordinated through the Purchasing Department, Surplus Property Division in accordance with the Standard Practice No. 12-18 SP1.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on June 29, 2021; Purchasing Department (Nicole Edun, Administration and Operations Manager, 387-2067) on June 29, 2021; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on July 6, 2021; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on July 12, 2021.